Integrated CSU Administrative Manual

CSU POLICY

--INACTIVE HISTORICAL POLICY--

Section:  GENERAL ACCOUNTING

Section 3000 Policies

Policy Number:  3101.02

Policy Title: Campus Administration of Systemwide Cash Management Policy

Policy Effective Date: April 1, 2011

Last Revision Date:  
(see revision history)

POLICY OBJECTIVE

It is the policy of the CSU that each campus shall establish written procedures to implement Systemwide cash management policies in a manner that meets core objectives of the University.


POLICY STATEMENT

Each Campus President is responsible for conducting all Campus cash management activities in accordance with the policies and procedures established by the Executive Vice Chancellor/Chief Financial Officer and /or his/her delegates.

The President may delegate the responsibility for all cash management operations on the Campus to the Campus Chief Financial Officer (Campus CFO).

The Campus President is responsible for directing the campus CFO to open and maintain bank accounts within the CSU centralized banking system in accordance with ICSUAM policy 3101.03.

The Campus CFO or his/her delegate is responsible for implementing this policy on a Campus level and managing the process for authorizing and documenting all variances from established procedures when warranted by local circumstances.

The Campus CFO or delegate may assign appropriate authorities to a Cash Handling Coordinator.

The Cash Handling Coordinator shall be responsible for:

  • Categorizing Cash Handling Units and individuals performing functions related to cash handling accounting.
  • Arranging for the preparation, documentation and implementation of operating procedures in accordance with this document.
  • Documenting variances from these policies and procedures when warranted by local circumstances.
  • Serving as the central point of contact for implementing systemwide policies and appropriate procedures on campus.
  • Creating or dismantling of approved cashiering/ sub-cashiering locations.
  • Creation or dismantling of all approved physical locations, websites, 3rd party processors, or any channel accepting credit card payments.
  • Ensuring that the person or persons properly authorized to sign checks, drafts, or other orders for payment of money or to approve/ release electronic transfers of funds against CSU checking accounts is covered by a fidelity bond.
  • Performing an annual documented review of compliance with these policies and procedures and informing the Campus CFO of risks associated with each Campus cash-handling unit.

Benjamin F. Quillian
Executive Vice-Chancellor/Chief Financial Officer

Approved: February 4, 2011




APPLICABILITY AND AREAS OF RESPONSIBILITY

 

REVISION HISTORY

 

RESOURCES AND REFERENCE MATERIALS

Useful Guidelines:

 

Related Principles:

 

Sound Business Practices:

 

Laws, State Codes, Regulations and Mandates:


COGNIZANT OFFICE(S)

CO Manager:

Mr. Sean Boylan  
Cash Management Operations Officer, Resource Management Office
CSU Office of the Chancellor
sboylan@calstate.edu

Subject Expert:

Ms. Gay Kvilhaug
Accountant II
Maritime Academy
gkvilhaug@csum.edu

Ms. Maribeth Bradberry
Accounting Manager
Channel Islands
maribeth.bradberry@csuci.edu

Ms. Nancy Suarez
Director, Student Financial Services
San Marcos
nsuarez@csusm.edu

Ms. Jan Burnham
Student Financial Services
Chico
jburnham@csuchico.edu

Ms. Gina Curry
Director & University Bursar
Sacramento
felicianog@csus.edu

Ms. Cora Wong
Director, Student Financial Operations
San Francisco
coraw@sfsu.edu

Ms. Caryl Vickers-Harper
Assistant Director & University Cashier
Sacramento
vickersca@csus.edu


Affinity Group:

Students Accounts Receivable (SAR)

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