Section: GENERAL ACCOUNTING
|Section 3000 Policies|
Policy Number: 3102.08
Policy Title: Recording Deposits to the General Ledger
Policy Effective Date: April 1, 2011
Last Revision Date: July 1, 2011
(see revision history)
It is the policy of the CSU that all deposits be verified and recorded into the general ledger promptly and accurately. Each campus must prepare written procedures to implement this policy.
Recordings to the General ledger and/or Receivable accounts must occur within an appropriate amount of time as determined by campus procedure but should be made within the same accounting period as the transaction.
Individuals with cash handling responsibilities cannot prepare or post journal entries.
All journal entries must be reviewed and approved by authorized employees in the Accounting Office. The preparer and reviewer/approver must be different persons.
All unidentified deposits will be posted to a specific “Uncleared Collections” account. The Accounting Office is responsible for researching and attributing items posted to the Uncleared Collections account. This account must be reconciled on a timetable consistent with Accounting’s reconciliation policy.
Benjamin F. Quillian
Executive Vice-Chancellor/Chief Financial Officer
Approved: February 4, 2011
APPLICABILITY AND AREAS OF RESPONSIBILITY
- April 1, 2011 (Initial Issuance Date)
RESOURCES AND REFERENCE MATERIALS
Sound Business Practices:
Laws, State Codes, Regulations and Mandates:
COGNIZANT OFFICE(S)CO Manager:
Mr. Robert Eaton
Senior Director, Financing and Treasury
CSU Office of the Chancellor
Ms. Gay Kvilhaug
Ms. Maribeth Bradberry
Ms. Nancy Suarez
Director, Student Financial Services
Ms. Jan Burnham
Student Financial Services
Ms. Gina Curry
Director & University Bursar
Ms. Cora Wong
Director, Student Financial Operations
Ms. Caryl Vickers-Harper
Assistant Director & University Cashier
Student Accounts Receivable (SAR)