Integrated CSU Administrative Manual

CSU POLICY

Section:  GENERAL ACCOUNTING

Section 3000 Policies

Policy Number:  3102.08

Policy Title: Recording Deposits to the General Ledger

Policy Effective Date: April 1, 2011

Last Revision Date: July 1, 2011
(see revision history)

POLICY OBJECTIVE

It is the policy of the CSU that all deposits be verified and recorded into the general ledger promptly and accurately. Each campus must prepare written procedures to implement this policy.


POLICY STATEMENT

Recordings to the General ledger and/or Receivable accounts must occur within an appropriate amount of time as determined by campus procedure but should be made within the same accounting period as the transaction. 

Individuals with cash handling responsibilities cannot prepare or post journal entries.

All journal entries must be reviewed and approved by authorized employees in the Accounting Office.  The preparer and reviewer/approver must be different persons.

All unidentified deposits will be posted to a specific “Uncleared Collections” account.  The Accounting Office is responsible for researching and attributing items posted to the Uncleared Collections account. This account must be reconciled on a timetable consistent with Accounting’s reconciliation policy.

 

Benjamin F. Quillian
Executive Vice-Chancellor/Chief Financial Officer

Approved: February 4, 2011




APPLICABILITY AND AREAS OF RESPONSIBILITY

 

REVISION HISTORY

RESOURCES AND REFERENCE MATERIALS

Useful Guidelines:

 

Related Principles:

 

Sound Business Practices:

 

Laws, State Codes, Regulations and Mandates:

 

COGNIZANT OFFICE(S)

CO Manager:

Mr. Robert Eaton
Senior Director, Financing and Treasury
CSU Office of the Chancellor
reaton@calstate.edu


Subject Expert:

Ms. Gay Kvilhaug
Accountant II
Maritime Academy
gkvilhaug@csum.edu

Ms. Maribeth Bradberry
Accounting Manager
Channel Islands
maribeth.bradberry@csuci.edu

Ms. Nancy Suarez
Director, Student Financial Services
San Marcos
nsuarez@csusm.edu

Ms. Jan Burnham
Student Financial Services
Chico
jburnham@csuchico.edu

Ms. Gina Curry
Director & University Bursar
Sacramento
felicianog@csus.edu

Ms. Cora Wong
Director, Student Financial Operations
San Francisco
coraw@sfsu.edu

Ms. Caryl Vickers-Harper
Assistant Director & University Cashier
Sacramento
vickersca@csus.edu


Affinity Group:

Student Accounts Receivable (SAR)

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