Confidentiality of Personal Information
The CSU has an obligation to protect personal employee data and to maintain
the confidentiality of that data under the
Information Practices Act (Civil Code
Sec. 1798 et seq.), Title 5 (Sections 42396 - 42396.5), and
CSU sytemwide policy (.pdf).
Confidential employee personal information includes, but is not limited to, the
following data: Social Security Number (SSN), Date of Birth (DOB), home address,
home phone number, physical description, medical history, gender and ethnicity.
The Chancellor's Office maintains a list of all CO employees who have been determined
to have a need for access to confidential personal information. This list is
updated annually and approved by the Executive Vice Chancellor/Chief Financial
Officer. In between annual updates, each manager is responsible for adding and
deleting employees based on events such as new appointments, promotions and
Employees on the list are required to have an appropriate
Confidentiality Form (.pdf) on file in
HR Services. It is the responsibility of each department manager to ensure that
forms are completed by their employees and returned to HR Services.
June 08, 2016