Enhanced Industrial Disability Leave

General Information | Processing Instructions | References

Overview

The Enhanced Industrial Disability Leave (EIDL) Program is a wage continuation program in lieu of Workers Compensation Temporary Disability (TD) benefits for eligible Public Safety (Unit 8) employee who have suffered a work related injury of illness. For more information regarding EIDL, refer the IDL Administrative Guide on the Systemwide Human Resources website.

General Information

  1. An employee’s position number is normally not changed while the employee is on EIDL status, however, Agency, Reporting Unit and Serial Number may be changed based upon campus need. The class code may not be changed unless (a) prompted by reorganization changes when the class code is no longer appropriate (as in the case of a classification series update), or (b) the employee was officially notified of actions (e.g. promotion, demotion) in progress prior to the date of injury/illness. For processing instructions, refer to: Industrial Disability Leave/Temporary Disability.

  2. Payment for the enhancement and regular IDL pay is keyed via PIP or requested on F674D. Refer to the Disability Section of the SCO Payroll Procedures Manual for instructions. The Enhancement and IDL are both charged to Blanket 948 (e.g. XXX-XXX-XXXX-948).

  3. Full IDL is paid for the first 22 working days of disability. If the employee is unable to return to work, EIDL benefits will commence on the 23rd day. The employee will receive the equivalent of full IDL for the duration of the authorized EIDL period. IDL and EIDL are payable for a maximum of one year (1 month of full pay IDL, 11 months on EIDL).

  4. If the employee loses EIDL eligibility prior to the one-year maximum benefit because the injury/illness no longer meets the EIDL criteria, but remains eligible for IDL benefits, s/he has a one-time option to elect to change to IDL-SL supplementation if the employee has sick leave credits available. The election must be prospective. In this situation, any days spent on EIDL count towards the 365 day/two year IDL limit.

  5. An employee may be released to return to work full or part time and still receive EIDL benefits for the period of time off work provided this period is accepted and approved. The time off is accumulated into days and hours and requested via form F674D from the SCO.

  6. The only transactions that can be processed (other than those specified above) while an employee is on EIDL are the GEN, MSA, 330, or SCR as appropriate, and the CRO as authorized. If an employee’s service related increase is to be denied, process a Transaction 330.

Processing Instructions

The following provides PPT completion guidelines based upon a given IDL-SL status. Note: Item 957, Code 13 authorizes employees to receive enhanced IDL benefits.

1.   To EIDL Status

To move the employee to IDL for the first 22 days and then continuing with EIDL status, process a 565 Transaction using the required/conditional matrix and complete the items as follows:

 Item

Description

Enter

205

Transaction Code

565

210

Effective Date/Hours

The date the employee is placed on IDL. (Enhanced benefits commence on the 23rd day.)

565

Injury Illness Code

Injury/Illness Date

Benefits Date

5 (on IDL)

Date of injury or illness

The date the employee is placed on IDL, which must the same date as indicated in Item 210.

606

Time To Be Paid (New)

The regular time to be paid up to the effective date of the 565 Transaction.

957

Eligibility Substantiation

13 (Code 13)

 

2.   From EIDL Status

When the employee goes off EIDL and returns to work, process a 565 Transaction using the required/conditional matrix and complete the items as follows:

Item

Description

Enter

205

Transaction code

565

210

Effective Date/Hours

The date the employee returned to work.

215

Employment History Remarks

Off EIDL

565

Injury/Illness Code

Injury/Illness Date

Benefits Date

Code 6

* (to delete)

* (to delete)

606

Time To Be Paid (New)

The total regular time to be paid for the pay period of action. Do not include sick leave time or time spent on IDL.

957

Eligibility Substantiation

957* (to delete code 13)

 

3.   Employee Loses Eligibility For EIDL, Elects IDL-Sick Leave Supplementation

Process a 565 Transaction using the required/conditional matrix and complete the items as follows:

Item

Description

Enter

205

Transaction Code

565

210

Effective Date/Hours

The date following the last day on EIDL.

215

Employment History Remarks

Off EIDL

565

Injury/Illness Code

Injury/Illness Date

Benefits Date

5

Leave blank

Leave blank

606

Time To Be Paid (New)

NON (Do not include sick leave time or time spent on IDL.)

957

Eligibility Substantiation

40 (Code 40)

 

4.   Employee Loses Eligibility For EIDL, Elects Temporary Disability With Or Without Supplementation

Change from Code 5, to Code 1 or Code 2. Process a 565 Transaction using the required/conditional matrix and complete the items as follows:

 Item

Description

Enter

205

Transaction Code

565

210

Effective Date/Hours

The date following the last date of EIDL.

215

Employment History Remarks

Off EIDL

565

Injury/Illness Code

Injury/Illness Date

Benefits Date

Code 1 or Code 2

Leave blank

Leave blank

606

Time To Be Paid (New)

If 565 = Code 1, enter the total regular time to be paid for the pay period of action; OR

If 565 = Code 2, enter NON.

957

Eligibility Substantiation

957* (to delete 957)

 

5.   Employee Loses Eligibility For EIDL, Elects Straight 2/3 IDL

Process a 565 Transaction using the required/conditional matrix and complete the items as follows:

Item

Description

Enter

205

Transaction Code

565

210

Effective Date/Hours

The date following the last date of EIDL.

565

Injury/Illness Code

Injury/Illness Date

Benefits Date

5

Leave blank

Leave blank

957

Eligibility Substantiation

41 (Code 41)

 

6.   Payment Of Waiting Period

When it is determined at a later date that the waiting period should be paid, process a corrected 565 Transaction, and submit a F674 to the SCO - ATTN DISABILITY UNIT. Complete the PPT as follows:

Item

Description

Enter

205

Transaction Code

565C

210

Effective Date/Hours

The effective date of the original 565.

215

Employment History Remarks

Waiting/PER/PD

565

Injury/Illness Code

Injury/Illness Date

 

 

Benefits Date

Leave blank

The new benefits/IDL date. The difference between the original effective date and the new benefits/IDL date represents the waiting period.

Leave blank

606

Time To Be Paid (New)

Leave blank

957

Eligibility Substantiation

Leave blank

960

Corrected Transaction Identifier

960 position number of the original 565 Transaction.

References

CSU Industrial Disability Leave Program Administrative Guide

Collective Bargaining Agreement

SCO Payroll Procedures Manual, Section E