Transaction S85 - Suspension

General Information | Audit Instructions | Audit Messages

 

Used to process a disciplinary suspension.

PIMS Coding Matrix

Data Element

Required

Conditional

205 - Transaction Codes

S85

 

210 - Effective Date

X

 

210 - Effective Hours

 

X

215 - Employment History Remarks

 

X

330 - Anniversary Date

 

X

715 - Service Pay Period

 

X

606 - Time to be Paid (New Position)

X

 

607 - Time to be Paid (Old Position)

 

X

645 - Payroll Return Date

X

 

704B - Management Data Element No. 2

 

X

719 - Detail Transaction Code

 

X

958 - Final Salary Anniversary Date          (Line G Item)

 

Conditional

General Information

  1. If the suspension (dock time) results in one or more non-qualifying pay periods, review the employee's MSA/SSI date and probationary status code for possible adjustment.

  2. Time entered in Item 606 must reflect the time for which the employee is entitled to be paid, from the beginning of the pay period to the effective date of the suspension.

  3. Refer to Transaction A58, Mandatory Reinstatement to return employee to active pay status.

Audit Instructions

  1. If suspension is all in the same pay period:

    1. Complete Item 606 with time calculated from the beginning of the pay period to the effective date. (This assumes that no other action was posted for the same pay period.)

    2. Process an A58 transaction with the effective date equal to the payroll return date. Enter total time to be paid for the pay period.

  2. If suspension spans more than one pay period:

    1. Complete Item 606 with time calculated from the beginning of the pay period up to the effective date. (This assumes that no other action was posted for the same pay period.)

    2. Process an A58 with the effective date equal to the payroll return date. Complete Item 606with time calculated from the effective date through the end of the pay period.

    3. If the payroll return date is in a future pay period, make a note to process the A58 reinstatement during the appropriate future pay period. The reinstatement is NOT processed automatically.

  3. The effective hour of the suspension can be BOB or COB. Complete Item 210 as appropriate.  If effective in the middle of a day, then time is required in Item 210.

Audit Messages

None