Transaction A65 - Demotion

General Information | Audit Instructions | Audit Messages

Used to move an employee from one classification or position skill level to another having a lower level of duties, responsibilities and salary range. For faculty unit employees, movement to a lower academic rank or classification, as appropriate. A demotion may be voluntary, disciplinary or in lieu of layoff.

PIMS Coding Matrix

General Information

None

Audit Instructions

1. Refer to Transaction A58 audit instructions if employee is being reinstated to his/her former status.

2. If demotion is temporary, enter the actual length of time in Item 415 (e.g. 1-XX mos; Y2).  To extend the length of a temporary demotion, process an A65C and change Items 415/416.  In Remarks (Item 215) enter 'TO EXT DEM'.  Do not process a Transaction 416.  

3. Time To Be Paid Old/New (Items 606/607) is required for an academic year employee when demotion is effective in the middle of an academic pay period.

4. If an employee is demoting and does or will have a Red Circle Rate (Item 815), process the following:

• Transaction A65, entering Code 41, 42 or 43 in Item 719;

• Transaction 215, entering appropriate code (71-75) in Item 719.

Audit Messages

None

Last Updated: August 14, 2006