Transaction A65 - Demotion

General Information | Audit Instructions | Audit Messages

 

Used to move an employee from one classification or position skill level to another having a lower level of duties, responsibilities and/or salary range. For faculty unit employees, movement to a lower academic rank or classification, as appropriate. A demotion may be voluntary, disciplinary or in lieu of layoff.

PIMS Coding Matrix

Data Element

Required

Conditional

120 - Agency

 

X

121 - Unit

 

X

122 - Class

 

X

123 - Serial

 

X

126 - CBID

 

X

205 - Transaction Codes

A65

 

210 - Effective Date

X

 

210 - Effective Hours

 

X

415 - Duration of Appointment

 

X

416 - Expiration Date of Appointment

 

X

215 - Employment History Remarks

 

X

405 - Time Base

 

X

310 - Salary Per

 

X

335 - Salary Range

 

X

311 - Salary Step

 

X

330 - Anniversary Date

 

X

430 - Probationary Period (Code)

 

X

430 - Probationary Period (Ending Date)

 

X

560 - Professional License Type / Expiration Date

 

X

606 - Time to be Paid (New Position)

 

X

607 - Time to be Paid (Old Position)

 

X

702 - Department Code

 

X

703 - School Code

 

X

704A - Management Data Element No. 1

 

X

704B - Management Data Element No. 2

 

X

718 - Management Data Element No. 3

 

X

711 - Work Location

 

X

712 - Degree Information (Institution)

 

X

712 - Degree Information (Level)

 

X

712 - Degree Information (Year)

 

X

719 - Detail Transaction Code

X

 

815 - Red Circle / Plus Salary  (Line G Item)

 

X

820 - Assigned Salary Rate  (Line G Item)

 

X

876 - Job Code  (Line G Item)

 

X

957 - Eligibility Substantiation

 

X

958 - Final Salary Anniversary Date  (Line G Item)

 

X

General Information

None

Audit Instructions

  1. Refer to Transaction A58 audit instructions if employee is being reinstated to his/her former status.

  2. If demotion is temporary, enter the actual length of time in Item 415 (e.g. 1-XX mos; Y2).  To extend the length of a temporary demotion, process an A65C and change Items 415/416.  In Remarks (Item 215) enter 'TO EXT DEM'.  Do not process a Transaction 416.  

  3. Time To Be Paid Old/New (Items 606/607) is required for an academic year employee when demotion is effective in the middle of an academic pay period.

  4. If an employee is demoting and does or will have a Red Circle Rate (Item 815), process the following:

Furlough Instructions Effective 7/31/2009 Through:

 

  1. Eligibility Substantiation may be affected when an employee moves between bargaining units or between included and excluded groups.

 

*Date determined per respective campus AY calendar

Audit Messages

None