Transaction A60 - Reassignment

General Information | Audit Instructions | Audit Messages

Used when an employee moves from one position, pay calendar or department to another, or when management reassigns an employee within a classification or sub-range based on the requirements of the position and an assessment of the employees qualifications and skills. The reassignment may or may not affect a salary change. For represented employees, review "reassignment" language in the applicable collective bargaining unit agreement.

An employee may be reassigned for any of the following: medical reasons; voluntary or involuntary due to reorganization; in lieu of layoff; pay plan changes (e.g. 12/12 to 10/12, 11/12 or AY) with or without a change in department or class; administrative employee pursuant to Ed Code 66609; upon expiration of temporary assignment or promotion; upon rejection during probation with reinstatement to former class.

With respect to retreat rights and seniority points, an A60 may also be used to move employees who have resigned from one permanent/probationary position to accept another permanent/probationary position on the same campus without a break in service.

PIMS Coding Matrix

*One or more data elements must be completed.

General Information

1. Refer to Detail Transaction Code, Item 719, for additional information regarding the type of reassignment.

2. For represented employees, review reassignment language in the applicable collective bargaining agreement.

3. Reassignments should not be used for:

1. Promotion or reclassification (e.g., implementation of a new classification series).

2. Temporary employees (Transaction A52) moving to a new position or assignment due to an appointment that has expired.

3. Moving to a permanent appointment (Transaction A50).

4. Changes to or from classifications that do not have respective reassignment policy or provisions.  For example, 2358, 2359, 2355, students classes 1150, 1868, etc.

5. Serial number and time base changes only.

6. Salary change only. Authorized salary increases must be in conformance with applicable CSU policies or collective bargaining agreements. Under that authority, and as appropriate, campuses may effect a salary change without a change in position. In Item 215 enter appropriate article number that allows the salary increase.  For MPP employees, a change in class code or job code is required. Refer to CSU salary program for MPP employees for additional information.

4. A temporary reassignment should be processed via an A60, entering the duration and expiration date in Items 415/416 and 'TEMP REASSIGN' in Item 215. Temporary reassignments must be in compliance with the appropriate collective bargaining agreement.

5. If the length of a temporary reassignment is extended, process a Transaction 416 and enter 'EXT TEMP REASSG' in Item 215. The effective date should be the next calendar date following that shown in Item 416.

6. If an employee on a temporary reassignment is selected to fill the position permanently and there was no recruitment, process another Transaction A60, delete (*) Items 415/416 entries, and enter 'PERM REASSIGN' in Item 215. The effective date should be the date the final determination is made, not the date of the original A60.

   Item 205	Item 210	Item 215	Items 415/416
   A60	7/1/2008	PERM REASSIGN	Enter * to delete
   A60	1/1/2008	TEMP REASSIGN	Enter duration

7. If the employee is to remain in the position following a recruitment/selection process, refer to Transaction A64 General Information for processing instructions.

8. If the employee does not fill the position on a permanent basis, process a subsequent A60 transaction to move the employee to his/her former or other appropriate position. Enter code '38' in Item 719.  The effective date of this A60 must be no later than the day after the expiration date of the former A60 or 416.

9. When a permanent employee moves to a temporary position, a Transaction A52 may be processed subsequent to the A50, rather than using an A60 transaction. Use caution when posting an A52 instead of an A60 because employees may lose all retreat rights.  Refer to the collective bargaining agreements for retreat provisions.  

10. The MSA/SSI dates should not be changed if an employee moves from one alternate range to another within the same class or changes pay plans.  Note:  When the salary is changed per a range change and is at or over the SSI maximum of that range, then the MSA/SSI dates must be changed to 99/99.  

11. The following is in reference to employees holding a temporary appointment (A52 Transaction) who receive a temporary reassignment.  

a.    The duration of a temporary reassignment may not exceed the duration of the original temporary appointment.

b.    When the temporary reassignment expires but the reassignment is extended, extend the temporary reassignment by processing a 416 Transaction which must remain within the duration of the original temporary (A52) appointment.

c.    If  an employee is to remain in the reassigned appointment beyond the expiration date of the original A52 appointment, process the reassigned appointment as a temporary appointment via A52 Transaction, not as an extended appointment via the 416 Transaction.

d.    When the temporary reassignment has expired and the employee is to return to his/her former position and

1.    The original A52 appointment has not expired, process an A60 Reassignment Transaction and enter code 38 in Item 719, or

2.    The original A52 appointment has expired, process a new temporary appointment via the A52 transaction to the original position.

e.    If the temporary reassignment is to become permanent, process an A50, Permanent/At Will Appointment Transaction.

   12.  12 month employee to retire on the FERP program, must be reassigned to a qualifying academic classification.  Refer to HR/Benefits 2004-08, page 2, bullet #4.  

Audit Instructions

1. The following procedures apply to all entries in Time To Be Paid (Items 606/607):

2. If a Red Circle Rate (Item 815) is present on the employee record, you must first process the A60, with the appropriate Reassignment Code (31-39) in Item 719. In addition, process a Transaction 215 effective the same date as the A60; enter the appropriate Red Circle/Plus Salary code (71-76) in Item 719. In Item 215, enter 'PLUS SAL ID'.)

3. If lump sum vacation/extra hours are entered in Item 621, you must also make an entry in Lump Sum Unit/Serial (Items 635/636 showing the unit/serial numbers of the delete position. If not entered, the payroll system will not issue pay for lump sum.

4. When changing from range 6 or 8 to range 1 with final settlement due, Item 719 must be coded as 36. When changing ranges only, all fields that are required on an A60 transaction must be re-entered, even if they are not changing.

5. When changing ranges or job code only, all fields that are required on an A60 must be re-entered, even if they are not changing.

6. When a Unit 8 employee is reassigned to an MPP class and retirement account code, Item 505, changes to 53 or 54, this will prompt audit message 259-070 (515). Refer to audit message below for instructions.

7. Payroll return date, Item 645, is not to be entered unless the prior record is a S43 and the payroll return date is to be changed (but not deleted).  If the employee is to return to full time status with an effective date the same as the A60, process the A59 to full time, then process the A60.

Audit Messages

9564-02B SETTLEMENT PAY ENTRY NOT PERMITTED. NOT AY TO 12 MONTH.

Item 810) must not be entered if Detail Transaction Code (Item 719) is not 36.

259-070 (515) BENEFIT-CAT MUST EQUAL MIS FOR THIS AGENCY-CLASS NOT SAFETY

Send the PPT to CSU Audits for processing. Attach the message to the PPT or write in Line H: AUDIT MSG = 259-070 RECEIVED

Last Updated: November 17, 2008