Transaction S41 - Dismissal

General Information | Audit Instructions | Audit Messages

Permanent separation, used to separate an employee who is being dismissed following disciplinary action or for disability, pursuant to Education Code 89536 if the employee does not qualify for disability retirement.

PIMS Coding Matrix

General Information

1. Master payroll warrants may not be released in lieu of settlement pay if the effective date of separation is in a prior pay period. If the warrant was inadvertently released, submit the S41 and a F674 to CSU Audits, requesting a transfer of funds from regular pay to settlement pay.

2. If the employee participates in a tax shelter annuity, refer to the SCO Payroll Procedures Manual Section I 318 and Technical Letter 91-07 regarding warrants with TSA's.

Audit Instructions

1. If separating a temporary faculty unit employee with a three-year appointment pursuant to Provision 12 of the Collective Bargaining Agreement, delete the information in Item 704B by entering ’*’ EOF. For more information, refer to Technical Letter HR/EHDB 2004-01.

2. If a year-end settlement adjustment was requested via PIP because of a time base change or dock and the employee was subsequently dismissed in the same pay period, the S41 should reflect the amount paid in Final Settlement (Item 810). Submit the PPT to CSU Audits for processing. Submit the PPT to CSU Audits for processing.

• If the separation was keyed without settlement pay, a corrected transaction with Item 810  completed can be keyed at the campus.

• Refer to Item 810 for additional settlement pay conditions that require submission of the PPT to CSU Audits for processing.  

3. If the separation must be voided and/or re-entered, refer to Lump Sum To Be Paid (Item 621) and Settlement Pay (Item 810).

Audit Messages

None

Last Updated: August 26, 2005