Transaction S34 - Faculty Nonreappointment

General Information | Audit Instructions | Audit Messages

Permanent separation used to separate full time academic and academic closely related employees who were given probationary tenure track appointments (A50).

PIMS Coding Matrix

General Information

1. Prior to separating a tenure track employee who has received a terminal year notice, a Transaction 430 (Probation Code ’T’) must have been posted one year earlier. The effective date of the S34 should be the same date reflected in Item 430 on the Transaction 430.

2. Master payroll warrants may not be released in lieu of settlement pay if the effective date of separation is in a prior pay period. If the warrant was inadvertently released, submit the S34 and a Form 674 to CSU Audits, requesting a transfer of funds from regular pay to settlement pay.

3. If the employee participates in a tax shelter annuity, refer to the SCO Payroll Procedures Manual Section I 318 and Technical Letter 91-07 regarding warrants with TSA's.

Audit Instructions

1. If a year-end settlement adjustment was requested via PIP because of a time base change or dock in the same pay period, the S34 should reflect the amount paid in Final Settlement (Item 810). Submit the PPT to CSU Audits for processing.

• If the separation was keyed without settlement pay, a corrected transaction with Item 810  completed can be keyed at the campus.

• Refer to Item 810 for additional settlement pay conditions that require submission of the PPT to CSU Audits for processing.  

2. If the separation must be voided and/or re-entered, refer to Lump Sum To Be Paid (Item 621) and Settlement Pay (Item 810).

Audit Messages

None

Last Updated: August 26, 2005