Transaction A58 - Mandatory Reinstatement

General Information | Audit Instructions | Audit Messages

 

Used to reinstate:

  1. A current employee following a leave of absence without pay (S42), Parental/FMLA Leave (S45), Military Leave (S44), or adjudicated action by a court, Chancellor, State Personnel Board Arbitrator; or

  2. A prior employee following a separation for disability retirement (S71), dismissal for cause or disability (S41), layoff (S30), Absent Without Official Leave (S21), or adjudicated action by a court, Chancellor or State Personnel Board Arbitrator.

PIMS Coding Matrix

Data Element

Required

Conditional

120 - Agency

 

X

121 - Unit

 

X

122 - Class

 

X

123 - Serial

 

X

126 - CBID

 

X

205 - Transaction Codes

A58

 

210 - Effective Date

X

 

210 - Effective Hours

 

X

415 - Duration of Appointment

 

X

416 - Expiration Date of Appointment

 

X

215 - Employment History Remarks

 

X

405 - Time Base

 

X

310 - Salary Per

 

X

335 - Salary Range

 

X

311 - Salary Step

 

X

330 - Anniversary Date

 

X

715 - Service Pay Period

 

X

430 - Probationary Period (Code)

X

 

430 - Probationary Period (Ending Date)

 

X

560 - Professional License Type / Expiration Date

 

X

605 - Pay Period

 

X

606 - Time to be Paid (New Position)

 

X

640 - Last Day Physically Worked

 

X

702 - Department Code

 

X

703 - School Code

 

X

704B - Management Data Element No. 2

 

X

718 - Management Data Element No. 3

 

X

711 - Work Location

 

X

712 - Degree Information (Institution)

 

X

712 - Degree Information (Level)

 

X

712 - Degree Information (Year)

 

X

716 - Sabbatical Leave Eligibility Date

 

X

719 - Detail Transaction Code

 

X

815 - Red Circle / Plus Salary Rate (Line G Item)

 

X

820 - Assigned Salary Rate  (Line G Item)

 

X

876 - Job Code  (Line G Item)

 

X

957 - Eligibility Substantiation (Line G Item)

 

X

958 - Final Salary Anniversary Date (Line G Item)

 

X

General Information

  1. When returning an employee from a suspension (S85), refer to Items 605-607, and Transaction S85 for Time To Be Paid information.

  2. The A58 transaction may also be used to reinstate an employee following a temporary demotion.

Audit Instructions

  1. If a temporary faculty unit employee was offered a three-year appointment pursuant to Provision 12 of the Collective Bargaining Agreement, enter ’ARTL12’ in Item 704B. For more information, refer to Technical Letter HR/EHDB 2004-01.

  2. Complete Time To Be Paid (Item 606) when reinstating an academic year employee to former status after a demotion if reinstatement occurs in the middle of an academic pay period. To preclude over-payments, complete Item 606 for any other reinstatement that occurs in the middle of an academic pay period for academic employees.

  3. Complete Time To Be Paid (Item 606) if:

  4. The reinstatement is effective in the middle of an academic pay period.

  5. There is dock in the pay period of the reinstatement (academic or non-academic).

  6. When a LWOP (Transaction S42, S44 and Transaction S45) and reinstatement are effective in the same pay period, do not  code total time on the A58 if time is needed.  Code only the time from the effective date of the reinstatement to the end of the pay period.

  7. Sabbatical Leave Eligibility Date (Item 716) is required for all employees who accrue credit toward sabbatical leave eligibility; leave blank for all others.

  8. When Detail Transaction Code (Item 719) is completed with code 20 and an employee has a Red Circle/Plus Salary Rate, process a 215 transaction effective the same day as the A58 with the appropriate Detail Transaction Code (71-76).

  9. When Detail Transaction Code (Item 719) is not completed with code 20, enter the appropriate Detail Transaction Code (71-76) for employees who have a Red Circle/Plus Salary Rate.

  10. Detail Transaction Code (Item 719) is required when reinstating an employee following an order from a court, Chancellor or State Personnel Board Arbitrator.

  11. At this time, Recruitment Type and FICE Code (Item 714) are open on the update screen. However, updating this item via this transaction is not allowed. Any entries will not result in updating the database.

  12. When an academic employee is placed on a LWOP (S42,S44 or S45) for the spring semester or spring quarter, and the employee was not settled out (Item 810), the employee should be reinstated at the beginning of the August state pay period or the beginning of the August pay period for the quarter year round campuses, in order for the employee to receive his/her last payment and benefits for the academic year.  In item 215 enter = settlement due.

Furlough Instructions Effective 7/31/2009 Through:

 

  1. Enter Eligibility Substantiation (Item 957) upon reinstatement.

  2. If employee previously separated while on furlough, Item 815 and Item 957 must be removed prior to reinstatement effective after furlough ending date.

 

*Date determined per respective campus AY calendar

Audit Messages

None