Transaction 702 - Department Code

General Information | Audit Instructions | Audit Messages

 

Used to change an employee's assigned departmental code. This is generally the result of an internal, campus reorganization, or an employee's movement from one departmental assignment to another.

PIMS Coding Matrix

Data Element

Required

Conditional

205 - Transaction Codes

702

 

210 - Effective Date

X

 

215 - Employment History Remarks

 

X

702 - Department Code

X

 

703 - School Code

 

X

719 - Detail Transaction Code

 

X

General Information

Updates to the Department Codes are provided to the Chancellor's Office by the campuses. A list of authorized codes is included in the Appendix.

Audit Instructions

  1. For academic employees, the effective date must be the beginning of an academic pay period.

  2. Do not post transactions to a leave without pay or separated record.  If there is a change to Department Code, change the item when employee is reinstated or reappointed.

Audit Messages

None