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Personnel/Payroll Information Management System PIMS Manual Human Resources, Information Support and Analysis |
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Data Elements | Transactions | Special Instructions | Coded Memoranda | CBID Contracts | Payroll Resources | Salary Schedule |
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Personnel/Payroll Information Management System PIMS Manual Human Resources, Information Support and Analysis |
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Data Elements | Transactions | Special Instructions | Coded Memoranda | CBID Contracts | Payroll Resources | Salary Schedule |
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General Information | Audit Instructions | Audit Messages
Used to move an employee to or from Industrial Disability Leave (IDL) or Workers' Compensation, Temporary Disability (TD), with or without supplementation.
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Data Element |
Required |
Conditional |
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565 |
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X |
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One or more |
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components |
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required |
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X |
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X | |
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957 - Eligibility Substantiation (Line G Item) |
Use for (1) IDL-Sick Leave Supplement program, (2) IDL/TDL Subsidy program, Codes 40 and 41, or (3) Enhanced IDL program, Code 13. |
X |
Injury/Illness Codes:
Code |
Description |
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1 |
On temporary disability with full supplementation, not off pay status. |
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2 |
On temporary disability without supplementation, or on partial supplementation. |
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3 |
Off compensation, was not off pay status. |
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4 |
Off compensation, was off pay status OR returned to work, claim still pending. |
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5 |
On Industrial Disability Leave, off pay status, with or without supplementation. |
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6 |
Off Industrial Disability Leave, return to duty. |
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7 |
Off active pay status pending determination on claim. |
Information regarding catastrophic leave donations may be found in Special Instructions.
Injury Date and SCIF Date are carry-forward items. When a transaction returns employee from IDL/TDL status, these items will carry-forward into succeeding actions unless they are deleted. When processing a 565 transaction and injury code equals 3, 4 or 6, Injury Date and SCIF date must be deleted.
Refer to Item 957 regarding impact on Transactions CRO, GEN, MSA, SCR or 330.
If a 565C is processed and the employee is on IDL-SL, Item 957 must be re-entered.
Refer to Transaction A57 if Prior Status = Transaction S49.
Employee must be returned from IDL/TDL before any other leave action (Transaction S42, S49, etc.) is processed.
When returning an employee from IDL in the middle of the pay period, enter all of the days to be paid for the pay period in Item 606.
When an employee is on IDL/NDI with catastrophic leave supplementation, he/she will be listed on the SSI Suspense Report.
Furlough Instructions Effective 7/31/2009 Through:
6/30/2010 - Non-AY and Non-Cruise CMA
July 2010 Pay Period - AY-Cruise CMA
September 2010 Pay Period* - AY - Non CMA, Non-Cruise
For Injury/Illness Codes 2,5,7, process a CRO transaction to remove the furlough code effective on the date when leave credit usage begins or the same date and hours as the 565 transaction.
For Injury/Illness codes 4 and 6, process a CRO transaction after the 565 return to work transaction is processed.
When coding an Item 606 refer to Personnel Letter 09-021.
*Date determined per respective campus AY calendar
None