Transaction 120- Position Number Change

General Information | Audit Instructions | Audit Messages

 

Used to change an employee's assigned position number. This transaction is used only when the employee is not being transferred or reassigned.

PIMS Coding Matrix

Data Element

Required

Conditional

120 - Agency

*

 

121 - Unit

*

 

123 - Serial

*

 

205 - Transaction Code

120

 

210 - Effective Date & Hours

X

 

215 - Employment History Remarks

 

X

606 - Time to be Paid (New Position)

 

X

607 - Time to be Paid (Old Position)

 

X

719 - Detail Transaction Code

 

X

*One or more data elements must be completed.

General Information

Class code can be changed only on a Transaction 122 or on a major transaction (i.e.,transactions that begin with an A or S).

Audit Instructions

  1. Time to be Paid (Items 606/607) must be completed for academic year employees who change positions in the middle of an academic pay period.

  2. Before processing a Transaction 120, verify the PSN screen to make sure the position being entered does not already exist.  For additional information, refer to the system audits for Position Number (Items 120-123).

  3. Do not process an out of sequence Transaction 120 for an academic employee who has been separated and Final Settlement Item 810 was completed. Submit a Transaction 120 with all corrections and CLF to CSU Audits to process. If this is not sent in, final settlement will issue again in the new position number. This may also apply to any appointment or change in status transaction where a separation with Final Settlement (Item 810) is entered.  Refer to Item 810 for additional information.

Audit Messages

None