Transaction S43 - Partial Leave Of Absence Without Pay

General Information |Audit Instructions |Audit Messages

 

Used to place eligible permanent, probationary and nonrepresented employees on a formal partial leave. The employee will be paid a pro rated salary calculated at the reduced time base. Provides reinstatement rights to the employee's former time base.

PIMS Coding Matrix

Data Element

Required

Conditional

120 - Agency

 

X

121 - Unit

 

X

123 - Serial

 

X

205 - Transaction Codes

S43

 

210 - Effective Date

X

 

210 - Effective Hours

 

X

215 - Employment History Remarks

 

X

405 - Time Base

X

 

606 - Time to be Paid (New Position)

 

X

607 - Time to be Paid (Old Position)

 

X

645 - Payroll Return Date

X

 

718 - Management Data Element No. 3

 

X

711 - Work Location

 

X

716 - Sabbatical Leave Eligibility Date

 

X

719 - Detail Transaction Code

 

X

General Information

  1. Employees may be place on a partial LWOP only during periods when the employee would otherwise be scheduled to work. If the employee is not scheduled to work (e.g. 10-month position or 10-month employee occupying a fiscal year position), the employee must be placed on Roll Code 9 for the non-work period.

  2. For a reduced schedule Family and Medical Leave (FML), process a S43 with Detail Transaction Code (Item 719) = 76. An optional entry in Item 215 can denote ’FML LEAVE’.

  3. Benefit eligible employees whose partial LWOP decreases their time base below half time will impact continued benefit eligibility. Benefits cancelled via 674 can be reinstated via 674. A new HBD enrollment form must be completed if benefits were canceled via HBD.

Audit Instructions

  1. Time to be paid (Items 606/607) is a required entry for academic year employees who move to a partial leave in the middle of an academic pay period. Enter the total number of academic workdays to be paid at each time base.

  2. An employee must be reinstated before being placed on any other type of leave.

  3. Certain temporary, full time employees may be granted a partial leave. Refer to respective collective bargaining agreement to verify eligibility. Enter the authorizing Article number in Item 215.

  4. FERP employees who are granted a time base change for one semester, quarter or year: process an A56 transaction with FT entered in Time Base (Item 405), followed by a S43 with the same effective date. Item 645 should reflect the last day of the academic calendar or the last date to be paid. Process a separation (Transaction S31) at the appropriate time (it is not necessary to return the employee to full time status).

  5. To extend Item 645 or change Item 405, process another Transaction S43. Do not post a Transaction 645.

Audit Messages

9480-02 INVALID SABBATICAL LEAVE FOR TRANSACTION CODE TAD

This message will issue when you process a S43C to change Sabbatical Leave Date (Item 716) to 99/99 for a FERP employee. When this occurs, submit the PPT to CSU Audits with a note in Line H: ’AUDIT MSG 9480-02’, or print the message and attach it to the PPT.