Transaction A52 - Temporary Appointment
Prior Employee

General Information | Audit Instructions | Audit Messages

 

Used to appoint a separated employee who previously held a position at the campus and who has a record on the PIMS database. The length of the appointment period is limited by an expiration date or other condition of employment.

 

Temporary appointments include Lecturer, Coach, Extra Quarter Assignment, Graduate Assistant, Resident Assistant, Summer Quarter Assignment, Sabbatical Leave replacement, hourly employees (intermittent time base), Trade Rate employees and other nonacademic and administrative employees.

PIMS Coding Matrix

Data Element

Required

Conditional

120 - Agency

 

X

121 - Unit

 

X

122 - Class

 

X

123 - Serial

 

X

125 - Disability Vet Status

 

No Entry Required

126 - CBID

 

X

205 - Transaction Codes

A52

 

210 - Effective Date

X

 

210 - Effective Hours

 

X

415 - Duration of Appointment

X

 

416 - Expiration Date of Appointment

X

 

225 - Academic Days Worked / Not Worked

 

X

215 - Employment History Remarks

 

X

405 - Time Base

 

X

310 - Salary Per

 

X

335 - Salary Range

 

X

311 - Salary Step

 

X

330 - Anniversary Date

 

X

715 - Service Pay Period

 

X

430 - Probationary Period (Code)

X

 

430 - Probationary Period (Ending Date)

 

X

505 - Retirement System Account Code

X

 

560 - Professional License Type / Expiration Date

 

X

450 - Prior State Service

X

 

606 - Time to be Paid (New Position)

 

X

702 - Department Code

X

 

703 - School Code

X

 

704A - Management Data Element No. 1

 

X

704B - Management Data Element No. 2

 

X

718 - Management Data Element No. 3

 

X

711 - Work Location

 

X

712 - Degree Information (Institution)

 

X

712 - Degree Information (Level)

 

X

712 - Degree Information (Year)

 

X

714 - Recruitment Location (Type)

 

X

714 - Recruitment Location (F.I.C.E. Code)

 

X

716 - Sabbatical Leave Eligibility Date

 

X

719 - Detail Transaction Code

 

X

815 - Red Circle / Plus Salary Rate  (Line G Item)

 

X

820 - Assigned Salary Rate  (Line G Item)

 

X

825 - Noncitizen Status Code (Line G Item)

 

X

864 - legal Reference for Annuitant  (Line G Item)

 

To delete only

876 - Job Code  (Line G Item)

 

X

955 - Multiple Hourly Rate  (Line G Item)

 

X

957 - Eligibility Substantiation

 

X

958 - Final Salary Anniversary Date  (Line G Item)

 

Required for all R03 appointments.

962 - HR Letter Authorization  (Line G Item)

 

X

General Information

  1. The expiration date of appointment must be in compliance with the appropriate collective bargaining agreement for represented employees, or other employment agreement for non-represented employees.

  2. CalPERS approval is required when an employee wants to rescind his/her retirement. The employee may be required to take a physical exam before CalPERS provides the required written authorization. Appointments of this nature require the submission of a PPT, along with a copy of the written authorization from CalPERS, to CSU Audits for processing.

  3. Campuses are authorized to determine trade rate salary ranges for casual employment per Technical Letter HR 2000-18.

  4. If a temporary faculty unit employee was offered a three-year appointment pursuant to Provision 12 of the Collective Bargaining Agreement, enter ’ARTL12’ in Item 704B. For more information, refer to Technical Letter HR/EHDB 2004-01.

  5. Class codes 2360/2361 may not be temporary appointments, per Technical Letter 79-04.

  6. If an employee is rescinding his/her retirement, refer to the audit instructions for Transaction A56.

Audit Instructions

  1. Item 450 is always Code ’3’.

  2. If Item 505 is ’NM’, enter ’OUTSIDE PERS’ in Item 215 (NM must be justified). If retired from CalPERS, refer to A56.

  3. Refer to Item 810 for instructions on how to process an A52/S31 package where all money is to be paid as Final Settlement.

  4. Refer to Correcting/Voiding Transactions when voiding a current appointment and the employee has prior history on their records.

  5. Prior to 5/15/2007, use Item 962 only for employees grandfathered in classes 2358, 2375, 2378, 2381, 2384 and 2308 per Technical Letter FSR /Benefits 85-18, 86-11 and HR/Benefits 94-03.

Furlough Instructions Effective 7/31/2009 Through:

 

  1. Eligibility Substantiation is required on all appointments subject to the furlough program.

  2. If employee previously separated while on furlough, Item 815 and Item 957 must be removed prior to reinstatement effective after furlough ending date.

 

*Date determined per respective campus AY calendar

Audit Messages

EMPLOYEE OUT OF SERVICE

When attempting to enter an additional position and you receive this message, verify PSN screen. If the employee is out of service with a code ’C’ or ’P’, or if the code is ’S’ and the position is not at your campus, contact your CSU Audit Representative.