Transaction A52 - Temporary Appointment
Current Employee

General Information | Audit Instructions | Audit Messages

 

Used to reappoint an active employee to a successive temporary appointment, or to change a permanent or probationary appointment to a temporary, non-probationary appointment. The length of the appointment period is limited by an expiration date or other condition of employment.

 

Temporary appointments include Lecturer, Coach, Extra Quarter Assignment, Graduate Assistant; Resident Assistant, Summer Quarter Assignment, Sabbatical Leave replacement, hourly employees (intermittent time base), Trade Rate employees and other nonacademic and administrative employees.

PIMS Coding Matrix

Data Element

Required

Conditional

120 - Agency

 

X

121 - Unit

 

X

122 - Class

 

X

123 - Serial

 

X

125 - Disability Vet Status

 

No Entry Required

126 - CBID

 

X

440 - Sex

 

X

205 - Transaction Codes

A52

 

210 - Effective Date

X

 

210 - Effective Hours

 

X

415 - Duration of Appointment

X

 

416 - Expiration Date of Appointment

X

 

225 - Academic Days Worked / Not Worked

 

X

215 - Employment History Remarks

 

X

405 - Time Base

 

X

310 - Salary Per

 

X

335 - Salary Range

 

X

311 - Salary Step

 

X

330 - Anniversary Date

 

X

715 - Service Pay Period

 

X

430 - Probationary Period (Code)

 

X

430 - Probationary Period (Ending Date)

 

X

505 - Retirement System Account Code

X

 

560 - Professional License Type / Expiration Date

 

X

606 - Time to be Paid (New Position)

 

X

607 - Time to be Paid (Old Position)

 

X

702 - Department Code

 

X

703 - School Code

 

X

704A - Management Data Element No. 1

 

X

704B - Management Data Element No. 2

 

X

718 - Management Data Element No. 3

 

X

711 - Work Location

 

X

712 - Degree Information (Institution)

 

X

712 - Degree Information (Level)

 

X

712 - Degree Information (Year)

 

X

714 - Recruitment Location (Type)

 

X

714 - Recruitment Location (F.I.C.E. Code)

 

X

716 - Sabbatical Leave Eligibility Date

 

X

719 - Detail Transaction Code

 

X

815 - Red Circle / Plus Salary Rate  (Line G Item)

 

X

820 - Assigned Salary Rate (Line G Item)

 

X

825 - Noncitizen Status Code (Line G Item)

 

X

864 - legal Reference for Annuitant (Line G Item)

 

To delete only

876 - Job Code (Line G Item)

 

X

921 - Employment Date (Line G Item)

 

To correct only

955 - Multiple Hourly Rate (Line G Item)

 

X

957 - Eligibility Substantiation

 

X

958 - Final Salary Anniversary Date (Line G Item)

 

X

962 - HR Letter Authorization (Line G Item)

 

X

General Information

  1. Class codes 2360/2361 may not be temporary appointments, per Technical Letter 79-04.

  2. Depending on the effective dates, a reappointment may be processed with or without a previous separation transaction.

  3. The expiration date of appointment must be in compliance with the appropriate collective bargaining agreement for represented employees, or other employment agreement for non-represented employees.

  4. If a temporary faculty is re-appointed for another semester/quarter and gets a salary increase per the collective bargaining agreement, process an A52 to extend the appointment and process an MSA to reflect the new salary. If the salary increase is approved retroactively, process an MSA.

  5. Campuses are authorized to determine trade rate salary ranges for casual employment per Technical Letter HR 2000-18.

  6. Do not post an A52 (or any appointment) on an Student Assistant record (Transaction A98).

  7. If an employee is working in an additional non-CalPERS position and retires, refer to the audit instructions for Transaction S70.

  8. If an employee is rescinding his/her retirement, refer to Transaction A56, Prior Employee for more information.

Audit Instructions

  1. If a temporary faculty was hired (e.g., in Fall for an academic year period) and has a change in salary (not an SSI, FMI, Market or Equity increase, or range elevation) in the subsequent term, process an A52 and enter 'REVISED CONTRACT' in Item 215.

  2. For employees whose prior appointment had permanent status (A50):

    1. Employees appointed via the A52 subsequent to an appointment with permanent status may lose entitlements associated with the permanent status.  Enter ’PER EE REQUEST’ in Item 215 and enter 'N' in Item 430. Otherwise, process a Transaction A60 with Item 430 completed as 'P DATE' or 'Q PERM'.

    2. If the employee's collective bargaining contract provides retreat rights to their prior classification with permanent status, indicate the relevant article in Item 215.  For example, 'ARTICLE 9.38'. Item 430 would remain as completed as 'P mm/dd/yy' or 'Q PERM'.

    3. If the employee's temporary reassignment/reclass is only being extended, process a Transaction 416.  

  3. If a temporary faculty unit employee was offered a three-year appointment pursuant to Provision 12 of the Collective Bargaining Agreement, enter ’ARTL12’ in Item 704B. For more information, refer to Technical Letter HR/EHDB 2004-01.

  4. If Item 505 is ’NM’, enter ’OUTSIDE PERS’ in Item 215 (NM must be justified). If retired from CalPERS, refer to Transaction A56.

  5. Refer to Item 810 for instructions on how to process an A52/S31 package where all money is to be paid as Final Settlement.

  6. Prior to 5/15/2007, use Item 962 only for employees grandfathered in classes 2358, 2375, 2378, 2381, 2384 and 2308 per Technical Letter FSR /Benefits 85-18, 86-11 and HR/Benefits 94-03.

  7. Item 958 is required for all R03 appointments.

  8. If the employee is retired but is working in a non-CalPERS position, refer to the audit instructions for Transaction S70.

  9. Refer to Correcting/Voiding Transactions when voiding a current appointment and the employee has prior history on their records.

Furlough Instructions Effective 7/31/2009 Through:

 

  1. Eligibility Substantiation is required on all appointments subject to the furlough program.

 

*Date determined per respective campus AY calendar

Audit Messages

EMPLOYEE OUT OF SERVICE.

When attempting to enter an additional position and you receive this message, verify PSN screen. If the employee is out of service with a code ’C’ or ’P’, or if the code is ’S’ and the position is not at your campus, contact your CSU Audit Representative.