Transaction A52 - Temporary Appointment
Additional Position

General Information | Audit Instructions | Audit Messages

 

Used to appoint an employee to an additional position that is temporary in nature. The length of the appointment period is limited by an expiration date or other condition of employment.

 

Temporary appointments include Lecturer, Coach, Extra Quarter Assignment, Graduate Assistant, Resident Assistant, Summer Quarter Assignment, Sabbatical Leave replacement, hourly employees (intermittent time base), Trade Rate employees and other nonacademic and administrative employees.

PIMS Coding Matrix

Data Element

Required

Conditional

120 - Agency

X

 

121 - Unit

X

 

122 - Class

X

 

123 - Serial

X

 

125 - Disability Vet Status

 

No Entry Required

126 - Collective Bargaining Id

 

X

445 - Ethnic Origin

 

X

440 - Sex

 

X

205 - Transaction Code

A52

 

210 - Effective Date

X

 

210 - Effective Hours

 

X

415 - Duration of Appointment

X

 

416 - Expiration Date of Appointment

X

 

225 - Academic Days Worked / Not Worked

 

X

215 - Employment History Remarks

 

X

405 - Time Base

X

 

310 - Salary Per

X

 

335 - Alternate Salary Range

 

X

311 - Salary Step

 

X

330 - Anniversary Date

X

 

715 - Service Pay Period

 

X

430 - Probationary Period (Code)

X

 

430 - Probationary Period (Ending Date)

 

X

505 - Retirement System Account Code

X

 

560 - Professional License Type / Expiration Date

 

X

450 - Prior State Service

X

 

606 - Time to be Paid (New Position)

 

X

702 - Department Code

X

 

703 - School Code

X

 

704A - Management Data Element No. 1

 

X

704B - Management Data Element No. 2

 

X

718 - Management Data Element No. 3

 

X

711 - Work Location

 

X

712 - Degree Information (Institution)

 

X

712 - Degree Information (Level)

X

 

712 - Degree Information (Year)

 

X

714 - Recruitment Location (Type)

 

X

714 - Recruitment Location (F.I.C.E. Code)

 

X

716 - Sabbatical Leave Eligibility Date

 

X

719 - Detail Transaction Code

 

X

815 - Red Circle / Plus Salary Rate (Line G Item)

 

X

820 - Assigned Salary Rate (Line G Item)

 

X

825 - Noncitizen Status Code (Line G Item)

 

X

876 - Job Code (Line G Item)

 

X

955 - Multiple Hourly Rate (Line G Item)

 

X

957 - Eligibility Substantiation

 

X

958 - Final Salary Anniversary Date

 

Required for all R03 appointments.

962 - HR Letter Authorization (Line G Item)

 

X

General Information

  1. Class codes 2360/2361 may not be temporary appointments, per Technical Letter 79-04.

  2. The expiration date of appointment must be in compliance with the appropriate collective bargaining agreement for represented employees, or other employment agreement for non-represented employees.

  3. If a temporary faculty is reappointed for another semester/quarter and gets a salary increase per the collective bargaining agreement, process an A52 to extend the appointment AND process an MSA to reflect the new salary. IF THE SALARY INCREASE IS APPROVED RETROACTIVELY, PROCESS AN MSA

  4. If a temporary faculty was hired, (e.g., in Fall for an academic year period) and has a change in salary (not an SSI, FMI, Market or Equity increase, or range elevation) in the subsequent term, process an A52 and in Item 215 enter ’REVISED CONTRACT’.

  5. Campuses are authorized to determine trade rate salary ranges for casual employment per Technical Letter HR 2000-18.

  6. If a temporary faculty unit employee was offered a three-year appointment pursuant to Provision 12 of the Collective Bargaining Agreement, enter ’ARTL12’ in Item 704B. For more information, refer to Technical Letter HR/EHDB 2004-01.

  7. Employees on J-Visa cannot be hired permanently.  For more information, refer to Appointments.

  8. Excluded (E99) classes 8346/8347 - Police Officer Cadet may not be permanently appointed per HR Letter 2001-19.

  9. Excluded (E99) classes 1970, 1971, 1972 and 1973 (Early Childhood Teacher series) cannot be hired permanently.  For more information, refer to HR 2002-08.

  10. Teaching Associates ( 2354, 2353) appointed at half time or more may not be appointed concurrently in another classification.  However, if appointed for less than half time, they may be appointed concurrently in another student classification, up to a combined total of approximately 20 hours per week. For more information, refer to the Teaching Associate Employment Policy and Classification Standard on the Systemwide Human Resources web page for Student Employment Policies and Programs.    

  11. If an employee is working is rescinding his/her retirement, refer to the audit instructions for Transaction A56.

Audit Instructions

  1. Item 450 is always code 4; to establish a new position sequence.

  2. If Item 505 is ’NM’, enter ’OUTSIDE PERS’ in Item 215 (NM must be justified). If retired from CalPERS, refer to Transaction A56.

  3. Item 125, is normally optional on an additional position. Note however, that since this item is not required on a student assistant position, an A54 Special Payment Transaction or positions separated prior to implementation of Item 125 in July 1990, Item 125 is required on the additional position if the existing position is descriptive of one of the aforementioned situations (or categories).

  4. Refer to Item 810 for instructions on how to process an A52/S31 package where all money is to be paid as Final Settlement.

  5. Prior to 5/15/2007 Item 962 is required for employees grandfathered in classes 2358, 2375, 2378, 2381, 2384 and 2308 per Technical Letter FSR /Benefits 85-18, 86-11 and HR/Benefits 94-03.

Furlough Instructions Effective 7/31/2009 Through:

 

  1. Eligibility Substantiation is required on all appointments subject to the furlough program.

 

*Date determined per respective campus AY calendar

Audit Messages

EMPLOYEE OUT OF SERVICE.

When attempting to add an additional position and you receive this message, verify PSN screen. If the employee is out of service with a code ’C’ or ’P’, or the code is ’S’ and the position is not at your campus, contact your CSU Audit Representative.