Transaction A50 - Permanent / At Will Appointment
Current Employee

General Information | Audit Instructions | Audit Messages

 

Used to appoint a current employee who is changing from a temporary appointment to a permanent appointment where the intent is that employment be regular and continuous. Includes permanent, probationary and tenure track appointees, in addition to ’At Will’ appointments such as management (MPP) and Executive (M98) appointees serving at the pleasure of the campus President, the Chancellor or the Trustees. NOTE: The term ’permanent appointee’ confers no particular status to the employee.

PIMS Coding Matrix

Data Element

Required

Conditional

120 - Agency

*

 

121 - Unit

*

 

122 - Class

*

 

123 - Serial

*

 

125 - Disability Vet Status

 

No Entry Required

126 - CBID

 

X

440 - Sex

 

X

205 - Transaction Codes

A50

 

210 - Effective Date

X

 

210 - Effective Hours

 

X

225 - Academic Days Worked/Not Worked

 

X

215 - Employment History Remarks

 

X

405 - Time Base

 

X

310 - Salary Per

 

X

335 - Salary Range

 

X

311 - Salary Step

 

X

330 - Anniversary Date

 

X

715 - Service Pay Period

 

X

430 - Probationary Period (Code)

X

 

430 - Probationary Period (Ending Date)

 

X

505 - Retirement System Account Code

X

 

560 - Professional License Type / Expiration Date

 

X

606 - Time to be Paid (New Position)

 

X

607 - Time to be Paid (Old Position)

 

X

702 - Department Code

 

X

703 - School Code

 

X

704A - Management Data Element No. 1

 

X

704B - Management Data Element No. 2

 

X

718 - Management Data Element No. 3

 

X

711 - Work Location

 

X

712 - Degree Information (Institution)

 

X

712 - Degree Information (Level)

 

X

712 - Degree Information (Year)

 

X

714 - Recruitment Location (Type)

 

X

714 - Recruitment Location (F.I.C.E. Code)

 

X

716 - Sabbatical Leave Eligibility Date

 

X

719 - Detail Transaction Code

 

X

815 - Red Circle / Plus Salary Rate  (Line G Item)

 

X

820 - Assigned Salary Rate (Line G Item)

 

X

825 - Noncitizen Status Code  (Line G Item)

 

X

864 - Legal Reference for Annuitant  (Line G Item)

 

X

876 - Job Code (Line G Item)

 

Only to delete.

921 - Employment Date  (Line G Item)

 

Only to correct.

955 - Multiple Hourly Rate (Line G Item)

 

To delete only.

957 - Eligibility Substantiation

 

X

958 - Final Salary Anniversary Date (Line G Item)

 

Required for all R03 appointments.

962 - HR Letter Authorization (Line G Item)

 

To delete only.

* One or more data elements must be completed.

General Information

  1. Employees on J-Visa cannot be hired permanently.  For more information, refer to Appointments.

  2. Excluded (E99) classes 8346, 8347 (Police Officer Cadet) may not be permanently appointed per Technical Letter HR 2001-19.

  3. Excluded (E99) classes 1970, 1971, 1972 and 1973 (Early Childhood Teacher series) cannot be hired permanently.  For more information, refer to Technical Letter HR 2002-08.

  4.  If an employee is rescinding his/her retirement, refer to Transaction A56, Prior Employee for more information.

Audit Instructions

Do not post an A50 (or any other appointment) on a Student Assistant record (Transaction A98).

Furlough Instructions Effective 7/31/2009 Through:

 

  1. Eligibility Substantiation is required on all appointments subject to the furlough program.

 

*Date determined per respective campus AY calendar

Audit Messages

EMPLOYEE OUT OF SERVICE.

When attempting to update an employee record and you receive this message, verify the PSN screen. If the employee is out of service with a code ’C’ or ’P’, or if the code is ’S’ and the position is not at your campus, contact your CSU Audit Representative.