Industrial Disability Leave With Sick Leave Supplementation

General Information | Processing Instructions | References

Overview

Any CSU employee may elect to supplement Industrial Disability Leave (IDL) with accrued sick leave credits if he/she has sufficient credits to provide an IDL and supplementation amount equal to his/her regular daily salary or wage.

 

The CSU IDL Program Administrative Guide is issued by the Office of the Chancellor - Human Resources Administration. For detailed policy provisions, please contact the respective campus Return to Work Coordinator or the Chancellor’s Office.

General Information

  1. An eligible employee has a one-time option to elect the IDL With Sick Leave Supplementation Program (IDL-SL). The employee may not change from TD Codes 1 or 2 or regular IDL (Code 5) into the IDL-SL Supplementation program.

  2. An employee’s position number is normally not changed while the employee is on IDL/SL status, however, Agency, Reporting Unit and Serial Number may be changed based upon campus need. The class code may not be changed unless (1) prompted by reorganization changes when the class code is no longer appropriate (as in the case of a classification series update), or (2) the employee was officially notified of actions (e.g. promotion, demotion) in progress prior to the date of injury/illness. For processing instructions, refer to the section: Industrial Disability Leave and Temporary Disability.

  3. Payment for the 1/3 sick leave supplementation is keyed via PIP or requested on F674D. Supplementation payments are charged against Blanket 949 (e.g. XXX-XXX-XXXX-949).

  4. To compute the number of sick leave hours the employee should be charged, count the number of days on 2/3 IDL, multiply by 8 to convert days to hours, divide by 3 and round to the nearest whole hour. Example:

7 days on 2/3 IDL x 8 hours = 18.666 = 19 hours Sick Leave Charge
3

  1. The employee’s sick leave balance is "frozen" as of the date of injury/illness. Supplementation is limited to the use of sick leave accrued up to the date of the work-related injury or the first day of disability (which may be different than the date of injury) for which IDL with supplementation is sought, except as indicated under the Catastrophic Leave Program. Time earned after that date shall be added to the employee’s available leave upon return to work or movement to Temporary Disability with Sick Leave Supplementation.

  2. The SCO will pay sick leave supplementation only when Item 957, Code 40 is present on the employee’s database record.

  3. The total monthly gross of payments to employees for IDL benefits, Sick Leave Supplementation and regular pay (if any) shall not exceed the amount of the employee’s regular salary or wage.

  4. The daily rate shall be computed by dividing the employee’s regular established monthly salary by the number of academic or fiscal days in the pay period.

  5. There is no correlation between the gross amount of the Sick Leave Supplementation payment and the number of Sick Leave hours an employee is to be charged. The supplemental payment is based on 1/3 of the employee’s gross pay:

Number of Days in PPE
On 2/3 IDL Pay:

Chargeable Sick Leave Hours
1/3 Salary Supplementation

1

3

2

5

3

8

4

11

5

13

6

16

7

19

8

21

9

24

10

27

11

29

12

32

13

35

14

37

15

40

16

43

17

45

18

48

19

51

20

53

21

56

22

59

  1. The only transactions that can be processed (other than those specified in 2 above) while an employee is on IDL-SL are the GEN, MSA, 330, or SCR as appropriate, and the CRO as authorized. If an employee’s service related increase is to be denied, process a 330 transaction.

Processing Instructions

The following provides PIMS transaction completion guidelines based upon a given IDL-SL status:

 

1.   To IDL-SL Status

To move the employee to IDL-SL status, process a 565-Code 5 Transaction using the required/conditional matrix and complete the items as follows:

 Item

Description

Enter

205

Transaction Code

565

210

Effective Date/Hours

The date the employee is placed on IDL-SL status.

565

Injury/Illness Code

Injury Illness Date

Benefits Date

5 (on IDL)

Date of injury or illness

The date the employee is placed on IDL (must be the same date as indicated in Item 210).

606

Time To Be Paid (New)

Regular time to be paid up to the effective date of the 565 Transaction.

957

Eligibility Substantiation

40 (Code 40 - indicates employee has elected to supplement IDL with Sick Leave credits.)

 

2.   From IDL-SL Status

When the employee goes off of IDL-SL and returns to work, process a 565 Transaction using the required/conditional matrix and complete the items as follows:

Item

Description

Enter

205

Transaction Code

565

210

Effective Date/Hours

The date the employee returns to work.

565

Injury/Illness Code

Injury/Illness Date

Benefits date

6 (off IDL)

* (to delete)

* (to delete)

606

Time to be Paid (New)

The total regular time to be paid for the pay period of action. Do not include sick leave time or time spent on IDL.

957

Eligibility Substantiation

957* (to delete)

 

3.   Employee Exhausts Available Sick Leave Credits Or Elects To Discontinue Sick Leave Supplementation And Remain On 2/3 IDL Pay

Process a 565 Transaction using the required/conditional matrix and complete the items as follows:

Item

Description

Enter

205

Transaction Code

565

210

Effective Date/Hours

The next consecutive date following the date sick leave supplementation ceases.

565

Injury/Illness Code

Injury/Illness Date

Benefits date

5

Leave blank

Leave blank

957

Eligibility Substantiation

41 (Code 41)

 

4.   Employee Elects To Discontinue IDL-SL Supplementation And Change From IDL To TD

Process a 565 transaction using the required/conditional matrix and complete the items as follows:

Item

Description

Enter

205

Transaction Code

565

210

Effective Date/Hours

The 90th calendar day of absence.

565

Injury/Illness Code

Injury/Illness Date

Benefits date

1 (on payroll) or 2 (off payroll)

Leave blank

Leave blank

606

Time To Be Paid (New)

If 565 = Code 1, enter the total regular time to be paid for the pay period of action; OR

If 565 = Code 2, enter NON

957

Eligibility Substantiation

957* (to delete)

 

5.   Payment Of Waiting Period

When it is determined in retrospect that the waiting period should be paid, a corrected 565 Transaction (565C) must be processed, and a F674 submitted to CSU Audits. Complete the PPT as follows:

Item

Description

Enter

205

Transaction Code

565C

210

Effective Date/Hours

The effective date of the original 565.

215

Employment History Remarks

Waiting/PER/PD

565

Injury/Illness Code

Injury/Illness Date and Benefits date

Leave blank

The new Benefits/IDL date, (the difference between the original effective date and the new Benefits/IDL date represents the waiting period).

606

Time To Be Paid (New)

Total regular time to be paid up to the effective date of the 565 Transaction.

957

Eligibility Substantiation

40 (Code 40)

960

Corrected Transaction Identifier

960 - the position number of the original 565 Transaction.

 

References

CSU Industrial Disability Leave Program Administrative Guide (HR/IDL 1997-01)

SCO Payroll Procedures Manual, Section E