Item 810 - Settlement Pay, Corrections

Underpayment

Enter the TOTAL amount the employee is entitled to receive. Controller will issue a supplemental warrant for the difference.

Reported: 1100.00 (warrant released)

Should be: 1200.00 (Controller will issue supplemental warrant for 100.00)

EXCEPTION DATA

From

810

1100.00

To

810

1200.00

 

Overpayment- Warrant Returned

Enter the TOTAL amount the employee is entitled to receive. Controller will issue a new warrant for total amount.

Reported: 1100.00 (warrant returned)

Should be: 1000.00 (Controller will issue new warrant for 1000.00)

EXCEPTION DATA

From

810

1100.00

To

810

1000.00

 

Overpayment-Warrant Released:  DO NOT KEY AT CAMPUS

Enter the amount of the DIFFERENCE between the amount the employee was paid and the amount that should have been paid. Identify the amount of the overpayment by entering in parentheses with a minus sign, and if Item 615 - Pay Immediately was X'd delete by entering an *. This amount should agree with the Form Std 674 to establish an accounts receivable. Submit Form Std 674 with PPT’s.

Due to minus settlement not being recognized in the Payroll system, CSU Audits will make the following changes when received:

Reported: 1100.00 (warrant released)

Should be: 1000.00 (Establish Accounts Receivable for 100.00)

EXCEPTION DATA

From

810

1100.00

To

810

(-100.00)

Minus Item 810 when an employee separates and has been overpaid a final settlement payment (Payment Type D). If the employee is entitled to a partial 810 and a full master warrant is released, Item 606 = Days Worked or NON, = Item 810 what the employee is entitled to only. Submit a PPT with Form Std 674 to transfer funds from regular pay to final settlement and establish an accounts receivable for the overpayment of regular pay. This could apply to 10/12 and 11/12 employees if there is a mid-month separation.