Item 615 - Pay Immediately

A code to designate that the amount of pay requested for the time worked in Item 606 is to be issued prior to the end of the pay period of separation, or to process "early pay" for academic year, 10/12 and 11/12 pay plan employees, or to certify Intermittent hours for a previous pay period.

Coding:

X - Warrant is to be issued immediately.

BLANK - Payment has already been made or is to be issued at the end of the pay period.

Example:

System
Audits:

615-01 IMMEDIATE PAY MUST NOT BE ENTERED FOR TRADE RATE EMPLOYEES.

If transaction is for a Trade Rate employee, an entry in Item 615 is invalid. Refer to the Trade Rate Letters on the Systemwide Human Resources Administration Employee Policies and Programs web site.

Audit
Instructions:

When separating academic year, 10/12, or 11/12 pay plan employees, ’X’ Immediate Pay only when:
Requesting early settlement pay prior to Master Payroll cut-off, and effective date is in the current pay period.
A master was issued and is to be redeposited, due to a mid-month separation or leave without pay (not NDI), Item 615 can be X’d to certify the new time, and the new warrant should issue after the redeposit has been processed. This applies to all pay plans. Please contact CSU Audits for questions concerning certifying time.

Item 810 MUST reflect all pay due for the current pay period, including the time shown in Item 606. One warrant will issue. Note: If Item 606 is ’NON’, Immediate Pay (Item 615) must be completed or warrant will not issue.
DO NOT complete Item 615 when:

The master payroll warrant was or should be issued.
Only settlement pay is included in Item 810 settlement amount.
The transaction is processed after cut-off.
Only lump sum vacation/extra hours is to be paid. Two warrants will issue, one for time worked shown in Item 606, and one for any settlement pay. Note: Item 615 does not apply to lump sum leave credits (Item 621) which issue immediately. (Lump sum leave credits consist of accrued vacation and compensatory credits; it does not include settlement payment.)

To delete the X in Item 615, enter an asterisk (*) in the field.

More Info:

None

Content Contact:

(916) 323-5694

Technical Contact:

(916) 324-7286

Coding:	X - Warrant is to be issued immediately. BLANK - Payment has already been made or is to be issued at the end of the pay period.
Example:	X
System Audits:	615-01 IMMEDIATE PAY MUST NOT BE ENTERED FOR TRADE RATE EMPLOYEES. If transaction is for a Trade Rate employee, an entry in Item 615 is invalid. Refer to the Trade Rate Letters on the Systemwide Human Resources Administration Employee Policies and Programs web site.
Audit Instructions:	When separating academic year, 10/12, or 11/12 pay plan employees, ’X’ Immediate Pay only when: Requesting early settlement pay prior to Master Payroll cut-off, and effective date is in the current pay period. A master was issued and is to be redeposited, due to a mid-month separation or leave without pay (not NDI), Item 615 can be X’d to certify the new time, and the new warrant should issue after the redeposit has been processed. This applies to all pay plans. Please contact CSU Audits for questions concerning certifying time. Item 810 MUST reflect all pay due for the current pay period, including the time shown in Item 606. One warrant will issue. Note: If Item 606 is ’NON’, Immediate Pay (Item 615) must be completed or warrant will not issue. DO NOT complete Item 615 when: The master payroll warrant was or should be issued. Only settlement pay is included in Item 810 settlement amount. The transaction is processed after cut-off. Only lump sum vacation/extra hours is to be paid. Two warrants will issue, one for time worked shown in Item 606, and one for any settlement pay. Note: Item 615 does not apply to lump sum leave credits (Item 621) which issue immediately. (Lump sum leave credits consist of accrued vacation and compensatory credits; it does not include settlement payment.) To delete the X in Item 615, enter an asterisk (*) in the field.
More Info:	None