Item 606 - Time To Be Paid (New Position)

Coding:

If the time to be paid is none, enter NON in the hours column.

• When Salary Per (Item 310) is M (Monthly) enter Days, Hours, Tenths

• When Salary Per (Item 310) is D (Daily) enter Days (only if Transaction A54).

• When Salary Per (Item 310) is H (Hourly) enter Hours, Tenths

Note: Time to be Paid must be keyed on the first line of Items 606/607 except when there is multiple time to be paid on a Transaction A60.

Example:

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System
Audits:

606-01  TIME TO BE PAID NEW (HOURS) REQUIRED. EFFECTIVE HOURS ENTERED.

If effective hours is entered and not BOB or COB, an entry is required in HOURS TO PAY NEW.

606-02  TIME TO BE PAID NEW MUST BE LESS THAN WORK DAY FOR TIME BASE.

If time base is numeric, HOURS TO PAY NEW must be less than the fractional equivalent of an 8 hour day.

606-03  TIME TO BE PAID MAY NOT EXCEED 250 HOURS. HOURLY EMPLOYEE.

If salary per = 'H', HOURS TO PAY NEW must not exceed 250.

606-04  TIME TO BE PAID (DAYS) NOT PERMITTED. HOURLY EMPLOYEE.

If salary per = 'H', DAYS TO PAY NEW must not be entered.

606-05  TIME TO BE PAID REQUIRED. PAY IMMEDIATELY CHECKED.

If transaction code is other than A54 and an entry is made in 'Pay Immediately' (Item 615), TIME TO PAY NEW must be entered.

606-06  TIME TO BE PAID REQUIRED

An entry is required if transaction code is 565 and job injury code = 2, 4, 5, 6 or 7.

606-11  TIME TO BE PAID (NEW) HOURS INVALID FOR SALARY PER M OR D.

If salary per is 'M' or 'D', HOURS TO PAY NEW must be less than 8.

606-91  TIME TO BE PAID NEW MUST BE GREATER THAN ZERO OR EQUAL TO NON.

If transaction is a separation for a Trade Rate employee, time to be paid requires 3 entries.

Audit
Instructions:

1. When an academic year employee changes time base during the middle of a pay period, the number of academic days to be paid at each time base must be entered in Items 606 and 607.

2. Time to be paid for academic year employees who are appointed after the beginning of an academic pay period must be entered in Item 225 (Academic Days Worked/Not Worked.)

3. Refer to Item 565 in this section for use of Item 606 when documenting a job-incurred illness/injury.

4. Shift Employees - Time entered must conform to the State pay period calendar. Payroll Services is not programmed to pay irregular shifts for CSU employees from the EHDB. Submit a F674 to Payroll Services for adjustments.

5. Separations - When processing a separation and the EHDB shows a position related transaction (405, 120, etc.) within the same pay period, time is counted from the effective date of the position related transaction through the effective date of separation. Note:  For academic separations effective at the beginning of a pay period (BOB), refer to Item 210 audit instructions for information on deductions and settlement pay.   

6. If time agrees with the calendar, Item 606 must not be entered except where required elsewhere in this manual.

7. If erroneous time to be paid has been reported, a corrected transaction must be processed. If appropriate, submit a F674 to the SCO to establish an accounts receivable or to return an erroneous warrant. Refer to Correcting/Voiding Transactions for further information.

8. Academic employees may not be paid in hours.

9. When ’NON’ is entered in error and time should be reflected as days, payments (if requesting a payment of any type) will not issue until time is coded properly (i.e., NON must be deleted).

10. Mid-month academic 10/12 or 11/12 separations, or Transaction A60, refer to the audit instructions for Item 810.  For additional information, refer to the Transaction A60 audit instructions for 'Academic to Nonacademic' regarding Items 606/607.

11. Do not process dock (603) in a month that an employee has a transaction (e.g., Timebase, Separation, Appointment, etc.) to be processed. Enter the time due in Item 606.

12. Intermittent hours are never entered on appointment/ status changes.

More Info:

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