Item 450 - Prior State Service

A code that identifies an employee's status as a new employee, current employee, or prior employee. The code is entered on the prompter screen and aids the computer in displaying the appropriate transaction matrix.

 

Coding:

1 = New Employee

3 = Employee returning after a permanent separation.

4 = A current employee who is appointed to an additional position; OR

  • An employee who is to receive a special pay appointment (Transaction A54); OR

  • An employee with a database record who moves from one campus to another, has an additional position at the same campus, or has a position in a civil service agency.

Blank = Leave blank if the employee is a current employee (no separation transaction) and the activity is occurring on the prime position.

Example:

For a new employee, enter ’1’.

System
Audits:

  1. It is important to review the code and PSN screen before any transaction is keyed, or before the document is submitted to CSU Audits. The code is the key that identifies to the computer that the transaction is:

    1. independent of any other action already on the PIMS database and a separate position sequence should be created (code 4), or

    2. the transaction is sequential to an existing position sequence already on the PIMS database and the newly generated transaction should reflect all sequential actions (code 3 or blank).

  2. Always verify the PSN screen when Item 450 is code 3 or blank and the position number is changing on the appointment. This will insure that a duplicate position is not created in error.

  3. Do not post a Transaction A54 on any roster except an A54 roster.  

  4. If the employee has an active position at another campus or civil service agency, concurring appointing power signature is required.  Refer to transaction overview.

Audit
Instructions:

None

More Info:

The PSN screen allows the establishment of up to 20 position sequences for an employee. However, payments for positions beyond the 11th position sequence will not automatically generate. For additional information, refer to Technical Letter HR/EHDB 2001-02 on the Systemwide Human Resources web site.