Item 445 - Ethnic Origin

A code that identifies the employee's race/ethnicity.

 

Race

Ethnicity

Current PIMS Code

Historical PIMS Codes

Hispanic/Latino

Hispanic/Latino (see audit instruction # 4)

4

A, B, C, D, 4, 9

Two or More Races

Two or More Races (see audit instruction #3 and #4)

W

n/a

Black or African American

Black or African American

F

F, 1

Asian

Asian Multiple Selections (see audit instruction # 5)

 

Asian Specific Selections (see audit instruction #2)

Asian Indian

Cambodian

Chinese

Filipino

Japanese

Korean

Laotian

Other Asian

Vietnamese

2

 

 

M

U

J

G

I

K

V

S

L

2

 

 

M

U

J

G, 8

I

K

V, Y

S

L

White

White

E

E, 5

Native Hawaiian or Other Pacific Islander

Native Hawaiian or Other Pacific Islander Multiple Selections

(see audit instruction # 6)

 

Hawaiian/Pacific Islander Specific Selections

(see audit instruction #2)

Hawaiian

Samoan

Guamanian

Other Native Hawaiian or Other Pacific Islander

 

6

 

  

  

 

P

Q

R

T

6

 

 

 

 

P

Q

R

T

American Indian or Alaska Native

American Indian or Alaska Native

7

7, H, O, N

Not Stated

Unknown

Z

Z, X, 3

 

Example:

If employee self identifies as Hawaiian only, enter ā€™Pā€™.

System
Audits:

None

Audit
Instructions:

1. When adding an additional position to the database (Item 450 = 4), the system provides this data element.

2. If an employee selects one race/ethnicity and no other selection is made, enter the corresponding code (e.g. enter J for a selection of Chinese or Q for a selection of Samoan).

3. If an employee selects multiple races and does not select Hispanic/Latino, enter W for 'Two or More Races' (e.g., enter W for a selection of both Black and White).

4. If an employee selects Hispanic/Latino, enter 4 regardless of whether additional races are selected (e.g., enter 4 for a selection of both Hispanic/Latino and Black).

5. If multiple ethnicities within Asian are selected and no other race is selected, enter 2 (e.g., employee selects both Chinese and Korean).

6. If multiple ethnicities within 'Native Hawaiian or Other Pacific Islander' are selected and no other race is selected, enter 6 (e.g., employee selects both Samoan and Hawaiian).

More Info:

  1. Effective July 1, 2010, new requirements regarding the collection and reporting of ethnicity were implemented.  The detail codes within 'Hispanic/Latino' and 'American Indian or Alaska Native' were collapsed and the category of 'Two or More Races' was introduced.  Refer to HR/EHDB 2010-01 for additional information.

  2. The chart in effect prior to July 1, 2010 can be accessed via the following link: Item 445 - Historical Ethnic Origin.