Item 365 &endash; Special Pay/Base Rate/Amount Due

Item 365 - Special Pay/Base Rate/Amount Due

This item identifies the method of computation and total amount of pay an employee is entitled to receive for a temporary, nonroster appointment. The computation is as follows: BASE x RATE = AMOUNT DUE

Coding:

BASE

Days = XX. Pay is based on a flat daily rate; enter the number of days the employee worked. There is no provision for fractions of days or days and hours.

Hours/Fraction = XXX X (no decimal point). Pay is based on an hourly rate; enter the number of hours and tenths the employee worked. There is no provision for hundredths of hours. Note: Because of a system error, you must add a trailing zero when requesting a fraction of an hour (e.g., 50 instead of 5). If the trailing zero is not entered, the computer will interpret the entry as 05, resulting in an underpayment.

Units XX.X = (enter decimal point). Pay is based on a unit rate; enter the number of units and tenths the employee worked. There is no provision for hundredths of units.

RATE

XXXX.XX = The base rate of pay used to compute the amount the employee is entitled to receive. Enter appropriate base rate as shown for the class in the CSU Salary Schedule.

AMOUNT DUE

XXXXX.XX = The total pay computed from BASE x RATE.

Example:

Click here for examples.

System
Audits:

9560-01A SPECIAL-PAY TIME REQUIRED.

If class is 4660 or 2974, special pay days must be entered.

9560-01B SPECIAL-PAY TIME NOT PERMITTED.

If class is NOT 4660 or 2974, special pay days may not be entered.

9560-02A SPECIAL-PAY HOURS REQUIRED. SALARY PER = H.

If class is 2356, 2362, or 2365, or if class is 2323 or 2363 paid in hours, special pay hours must be entered.

9560-02B SPECIAL-PAY HOURS NOT PERMITTED.

If class is NOT 2356, 2362 or 2365, or if class is not 2323 or 2363 paid in hours, special pay hours may not be entered.

9561-01A SPECIAL-PAY UNITS REQUIRED.

If class is 2322, 2357, 2392, 2402, 2417, 2418 or 2457, or if class is 2323 or 2363 and salary per equals 'U', then special pay units must be entered.

9561-01B SPECIAL-PAY UNITS NOT PERMITTED.

If class is NOT 2322, 2357, 2392, 2402, 2417, 2418, or 2457, or if class is 2323 or 2363 and NOT paid in units, then special pay units must not be entered.

9562-01 SPECIAL-PAY RATE REQUIRED PERIOD. NON ROSTER APPOINTMENT.

If transaction is A54, or transaction is A56 and pay immediately = X special pay rate must be entered.

9562-02 RATE DOES NOT AGREE WITH PAY SCALES.

If class is 2356, special pay rate must be valid Lecture or Lab rate. Refer to CSU Salary Schedule.

9562-03 RATE DOES NOT AGREE WITH PAY SCALES.

If class is 2362, 2365, 2974, 2357, 2457 or 4660, special pay rate must be greater than the minimum but less than the maximum for the class. Refer to CSU Salary Schedule.

9562-04 RATE DOES NOT AGREE WITH PAY SCALES.

Item 365 rate must equal the rate on the payscale or zero if class code is 2402.

Audit
Instructions:

When an individual works several assignments in the same class within the same pay period, all time for the pay period must be summed and processed on the same A54 transaction.

Exception: If employee worked in different positions, or has more than 2 rates of pay, refer to A54 Prior Appointment.
Exception: Summer Session/Extension (class 2357, 2457, 2322, 2323, 2363).

Classes 2323, 2356, 2362, 2363 and 2365 are never paid in hundredths (e.g., .75). The time must be rounded to the next higher tenth of an hour (e.g., .8).
Effective 06/16/2006, a maximum of $55,000 can be entered for Amount Due. For additional information, refer to Technical Letter HR/EHDB 2006-02 on the Systemwide Human Resources web site.

More Info:

For all special pay employees except Summer Session and Extension:

When the Effective Date (Item 210) and Last Date Physically Worked (Item 640) are in two separate pay periods, the time worked must be entered separately by pay period in Item 365. (See Example 3 above.)
Refer to Transaction A54, Additional Position, for NDI processing instructions for eligible Extension Summer Session faculty.

Refer to Correcting/Voiding Transactions, for further instructions on corrections.

Content Contact:

(916) 323-5694

Technical Contact:

(916) 324-7286

Coding:	BASE Days = XX. Pay is based on a flat daily rate; enter the number of days the employee worked. There is no provision for fractions of days or days and hours. Hours/Fraction = XXX X (no decimal point). Pay is based on an hourly rate; enter the number of hours and tenths the employee worked. There is no provision for hundredths of hours. Note: Because of a system error, you must add a trailing zero when requesting a fraction of an hour (e.g., 50 instead of 5). If the trailing zero is not entered, the computer will interpret the entry as 05, resulting in an underpayment. Units XX.X = (enter decimal point). Pay is based on a unit rate; enter the number of units and tenths the employee worked. There is no provision for hundredths of units. RATE XXXX.XX = The base rate of pay used to compute the amount the employee is entitled to receive. Enter appropriate base rate as shown for the class in the CSU Salary Schedule. AMOUNT DUE XXXXX.XX = The total pay computed from BASE x RATE.
Example:	Click here for examples.
System Audits:	9560-01A SPECIAL-PAY TIME REQUIRED. If class is 4660 or 2974, special pay days must be entered. 9560-01B SPECIAL-PAY TIME NOT PERMITTED. If class is NOT 4660 or 2974, special pay days may not be entered. 9560-02A SPECIAL-PAY HOURS REQUIRED. SALARY PER = H. If class is 2356, 2362, or 2365, or if class is 2323 or 2363 paid in hours, special pay hours must be entered. 9560-02B SPECIAL-PAY HOURS NOT PERMITTED. If class is NOT 2356, 2362 or 2365, or if class is not 2323 or 2363 paid in hours, special pay hours may not be entered. 9561-01A SPECIAL-PAY UNITS REQUIRED. If class is 2322, 2357, 2392, 2402, 2417, 2418 or 2457, or if class is 2323 or 2363 and salary per equals 'U', then special pay units must be entered. 9561-01B SPECIAL-PAY UNITS NOT PERMITTED. If class is NOT 2322, 2357, 2392, 2402, 2417, 2418, or 2457, or if class is 2323 or 2363 and NOT paid in units, then special pay units must not be entered. 9562-01 SPECIAL-PAY RATE REQUIRED PERIOD. NON ROSTER APPOINTMENT. If transaction is A54, or transaction is A56 and pay immediately = X special pay rate must be entered. 9562-02 RATE DOES NOT AGREE WITH PAY SCALES. If class is 2356, special pay rate must be valid Lecture or Lab rate. Refer to CSU Salary Schedule. 9562-03 RATE DOES NOT AGREE WITH PAY SCALES. If class is 2362, 2365, 2974, 2357, 2457 or 4660, special pay rate must be greater than the minimum but less than the maximum for the class. Refer to CSU Salary Schedule. 9562-04 RATE DOES NOT AGREE WITH PAY SCALES. Item 365 rate must equal the rate on the payscale or zero if class code is 2402.
Audit Instructions:	When an individual works several assignments in the same class within the same pay period, all time for the pay period must be summed and processed on the same A54 transaction. Exception: If employee worked in different positions, or has more than 2 rates of pay, refer to A54 Prior Appointment. Exception: Summer Session/Extension (class 2357, 2457, 2322, 2323, 2363). Classes 2323, 2356, 2362, 2363 and 2365 are never paid in hundredths (e.g., .75). The time must be rounded to the next higher tenth of an hour (e.g., .8). Effective 06/16/2006, a maximum of $55,000 can be entered for Amount Due. For additional information, refer to Technical Letter HR/EHDB 2006-02 on the Systemwide Human Resources web site.
More Info:	For all special pay employees except Summer Session and Extension: When the Effective Date (Item 210) and Last Date Physically Worked (Item 640) are in two separate pay periods, the time worked must be entered separately by pay period in Item 365. (See Example 3 above.) Refer to Transaction A54, Additional Position, for NDI processing instructions for eligible Extension Summer Session faculty. Refer to Correcting/Voiding Transactions, for further instructions on corrections.