Item 205 - Transaction Code

This code is one of the most important codes used in PIMS because it identifies specifically the type of personnel/payroll action being processed. There are two types of PIMS transaction codes:

 

Coding:

XXX or XXXC or XXXV

Example:

Major transaction (A or S prefix): A52

Miscellaneous transaction (all alpha or numeric): 702

Corrected transaction (C suffix): A52C

Void transaction (V suffix): A52V

System
Audits:

205-04 INVALID TRANSACTION CODE FOR CLASS ENTERED.

If class is 2322, 2323, 2356, 2357 2362, 2363, 2365, 2402, 2974, 4660 or 2457 transaction code must be A54.

205-05 INVALID CBID FOR TRANSACTION CODE.

If transaction code (Item 205) equals S64, then CBID must equal R03.

Audit
Instructions:

  1. In no case may major and miscellaneous transaction codes be processed together.

  2. The transaction code CLF is entered as the last transaction in an out-of-sequence package.

  3. The following miscellaneous transaction codes may not be combined with any other miscellaneous transaction codes on the same document and keyed as one action:

105 - Social Security Number

125 - Disability Veteran Status

126 - Collective Bargaining Identifier

215 - Employment History Remarks

330 - SSI Denial

430 - Probationary Period

445 - Ethnic Origin

565 - Disability (Pending, On and Off)

645 - Extend Period of Leave Without Pay and NDI

505 - Retirement

715 - Service Pay Period

825 - Noncitizen Status

CRO - Class Reallocation

GEN - General Salary Increase

MHR - Multiple Hourly Rate

MSA - Service-based Salary Increase

SCR - Salary Rate Change

  1. Transaction codes used on the EAR are:

E01 - New Employee

E02 - Separation/CalPERS Disposition

E03 - Tax Withholding Allowance

E04 - Address Change

E05 - Name Change

E06 - n/a

E07 - Birthdate Correction

More Info:

Major and miscellaneous transaction codes that must be corrected require a C suffix; those transactions to be voided require a V suffix. Refer to Correcting/Voiding Transactions for instructions.