Item 110 - Employee Last Name

Coding:

Up to 21 characters including spaces and punctuation.

Example:

BROWN-ORTEGA

System
Audits:

None

Audit
Instructions:

1. If the employee has only one name, it must be entered in Item 110 - Employee Last Name. In Item 111 - Employee First Name and Middle Initial, press space bar once in the first position of the field.

2. Do not enter spaces between punctuation or compound names, i.e. O'HARA, McCARTHY, BROWN-ORTEGA.

3. Enter two spaces between surname and surname suffix. When completing the PIMS transaction, add the symbol [] as a reminder to key the spaces (i.e. SMITH[][]SR).

More Info:

1. Name changes are processed on the EAR document. The employee must provide a copy of form OAAN-7003 or other receipt issued by Social Security Administration. A copy of the form/receipt must be attached to the EAR document. Such employees should be encouraged to review the Designee for State Payroll Warrants (F243) and CalPERS beneficiaries.

2. Corrections due to clerical error (misspellings, transpositions, etc.) are processed on the EAR; enter AGENCY ERROR in Item L. No OAAN-7003/receipt is required.