Item 445 - Historical Ethnic Origin

A single character alpha or numeric code that identifies the employee's ethnicity.

 

Ethnic Group

Race/Ethnicity

Alpha

Code

Numeric Code*

Black

African

F

1

Asian

Japanese

Chinese

Korean

Vietnamese

Asian Indian

Cambodian

Laotian

Other Asian

I

J

K

L

M

U

     V (Y)

S

2

 

 

 

 

 

 

 

Filipino

G

8

Other Non-White

Other Non-White

X

3

Hispanic

Mexican/Mexican-American/Chicano

Puerto Rican

Cuban

Other Hispanic

A

B

C

D

4 or 9

(Code 9 was discontinued 07/01/1993)

Caucasian

Indo-European

E

5

Pacific

Islander

Hawaiian

Samoan

Guamanian/Chamorro

Other Pacific Islander

P

Q

R

T

6

American Indian

American Indian

Aleut

Eskimo

H

O

N

7

Not Stated

Unknown

Z

 

 

Example:

If employee self identifies as Cuban, enter ’C’.

System
Audits:

None

Audit
Instructions:

When adding an additional position to the database (Item 450 = 4), the system provides this data element.

More Info:

  1. Effective 07/01/1993, alpha codes were implemented for employee self-identification purposes. Asian and Hispanic employees previously identified by a numeric code were converted to an alpha code.

  2. Effective 02/01/2002, ’Z’ is used for employees who decline to identify their ethnicity.

  3. Effective 02/01/2002, the designation for Laotian was changed from ’Y’ to ’V’ to parallel the State’s civil service ethnic codes.

*Numeric codes were used to identify employees hired prior to 07/01/1993 but remained valid until July 1, 2010 for active employees hired prior to 07/01/1993 with no break in service. Numeric codes were also used by departments for identification purposes until 02/01/2002.