Data Elements Overview

Data elements are the required or optional items of information entered on PIMS transactions.  Each item has its own assigned number, title and coding requirements.  

 

The data elements are listed on the PIMS coding matrix in the order in which they are listed on the PPT form.  Elements numbered in the 800 and 900 series are always entered on Line G of the PPT form when submitted to CSU Audits.

 

PPT Line

 Data Element

Line A

105 - Social Security Number

110 - Employee Last Name

111 – First Name and Middle Initial

120 - Agency

121 – Unit

122 - Class

123 - Serial

125 - Disability Vet Status

126 - Collective Bargaining Id

140 - Birth Date

445 - Ethnic Origin

440 – Sex

 

Line B

205 - Transaction Code(s)

210 - Effective Date & Hours

415 - Duration Of Appointment

416 - Expiration Date Of Appointment

225 - Academic Days Worked/Not Worked

215 - Employment History Remarks

 

Line C

405 - Time Base

320 - Salary Based On

306 - Actual Salary Rate

310 - Salary Per

335 - Salary Range

311 - Salary Step

330 - Anniversary Date

715 - Service Pay Period

430 - Probationary Period (Code)

355 - FLSA Code

365 - Special Pay/Base Rate/Amount Due

 

Line D

505 - Retirement System Account Code

515 - 530 Retirement System Information

560 - Professional l License Type / Expiration Date

565 - Injury Illness Code & Date

450 - Prior State Service

 

Line E

603 - Reason For Resignation

605 - Pay Period

606 - Time to be Paid (New Position)

607 - Time To Be Paid (Old Position)

615 -  Pay Immediately

621 - Lump Sum To Be Paid

635 - Lump Sum Unit

636 - Lump Sum Serial

640 - Last Day Physically Worked

645 - Payroll Return Date

 

Line F

702 - Department Code

703 - School Code

704A - Management Data Element No. 1

704B - Management Data Element No. 2

718 - Management Data Element No. 3

711 - Work Location

712 - Degree Information

714 - Recruitment Location

716 - Sabbatical Leave Eligibility Date

717 - Termination Destination

719 - Detail Transaction Code

 

Line G

810 - Settlement Pay

815 - Red Circle / Plus Salary Rate

820 - Assigned Salary Rate

825 - Noncitizen Status Code

864 - Legal Reference For Rehire

876 - Job Code

877 - Lump Sum Pay Deferral

880 - Time Of Death

888 - Sick Leave At Retirement

921 - Employment Date

955 - Multiple Hourly Rates

957 - Eligibility Substantiation

958 - Final Salary Anniversary Date

960 - Corrected Transaction Identifier

962 - HR Letter Authorization

999 - Deductions From Separations