Adding Transactions Out-Of-Sequence

Adding a new transaction out-of-sequence is similar to processing a correction or a void out-of-sequence. The differences require that you pay particular attention to the employee’s current status record and the data elements below. The new transaction is the first transaction in the package (01 of 99).  Process all subsequent transactions per below:  

 

Item

Completion Instructions

005

If processing two or more transactions in a package, number all documents sequentially, having the transaction with the earliest effective date as the first document in the package. Example: 1 of 3, 2 of 3, 3 of 3

010

Enter ’9999’ as the Document Processing Number for all subsequent transactions in the package.

105

Enter the employee’s Social Security Number.

110

Enter the employee’s last name.

120-123

Enter current position number of the appropriate position sequence.

205

Enter the transaction code to be corrected and/or voided.

Enter the transaction code ’CLF’ after the last transaction to be corrected/voided.  Note:  CLF is never submitted with a package as a transaction alone.  The CLF is to be coded on the last transaction in the package.

210

Enter the effective date and hours (if any) of the transaction to be corrected or voided.

All Other Items

Refer to the appropriate required/conditional coding matrix:

  1. Complete those items required for the specific transaction.

  2. Complete all other allowable items that are different from the CURRENT STATUS record. Allowable items left blank will reflect information from the CURRENT STATUS record.

  3. Delete allowable items reflected in the CURRENT STATUS record that are not appropriate for the new transaction. Allowable items not deleted will reflect information from the CURRENT STATUS record.

NOTE: The system will automatically carry forward non-allowable items that are defined as carry-forward, or conditional carry-forward when appropriate.

Sign

Complete Appointing Power Signature and Date.

 

If you have not already done so, reconstruct employment history and take the appropriate action. After the new transaction has been added, and if it is determined that all subsequent transactions on the employee’s history record are correct as is, enter ’CLF’ as the last transaction.

 

NOTE: If you receive an error message, do not CLF the record.  Attach a copy of the message or write the message on a PPT and route to CSU Audits.  It is not necessary to send transactions already keyed.