2005 June

Topic

Change

Employee Action Request

Updated instructions for handling zip codes for foreign countries, employees with additional withholding tax, and reappointment after a separation.

Item 135 - Other Position

Added reference to Personnel Letter #2002-06 regarding the elimination of turnaround PPT's.

Item 205 - Transaction Code

Corrected formatting error.

Item 505 - Classes Excluded From CalPERS

Added class codes 2325, 2326, 2362 and 2365.

Item 505 - CalPERS Membership Chart

Updated phone number for CalPERS Employer Services and corrected miscellaneous formatting errors.

Item 505 - Retirement System Account Code

Added audit instructions for account code 08 if the employee's appointment does not qualify for CalPERS.

Item 712 - Degree Information

Added audit instruction for completing Institution and Year when Level is the only required entry.

Item 715 - Service Pay Period

Updated coding example.

Item 810 - Settlement Pay

Added audit instructions for settlement pay with TSA/deferred compensation deductions.

Item 999 - Deductions From Separation Pay

Added instructions regarding employees with changed deductions amounts for TSA/deferred compensation.

Professional License Table

Updated the reference to Technical Letter 2005-24.

Student Employment

Added information for classes 2354, 2353 per Student Employment Policies and Programs.

Transaction Codes

Revised used for Transaction 122.

Transaction 105 - Social Security Number

Clarified audit instructions for transaction effective date,  conditions for submitting transaction to CSU Audits, and processing for duplicate SSN's.

Transaction 120 - Position Number Change

Added audit instructions for position number changes and for separations with final settlement.

Transaction 122 - Class Code Change

Revised definition for transaction use, and added references under general instructions.

Transaction 215 - Employment History Remarks

Updated definition for use to include campus information on employee's employment history record, and to clarify general instructions.  

Transaction 565- Code 7, Disability Pending Determination

Added link to Transaction S49 under audit instructions.

Transaction 645 - Extend Leave Without Pay

Added audit instructions for academic employees, temporary appointments, and references to Catastrophic Leave and Nonindustrial Leave.  

Transaction 702 - Department Code

Added audit instruction regarding employees on LWOP or separated.

Transaction 703 - School Code

Added audit instruction regarding employees on LWOP or separated.

Transaction 704A - Management Data Element No. 1

Added audit instruction regarding employees on LWOP or separated.

Transaction 704B - Management Data Element No. 2

Added audit instruction regarding employees on LWOP or separated.

Transaction 711 - Work Location

Added audit instruction regarding employees on LWOP or separated.

Transaction 712 - Degree/Education Information

Added audit instructions for employees on LWOP, and completion of Institution code.

Transaction 715 - Service Pay Period

Added audit instructions completing Item 715, and instructions for posting Transaction 715 to a LWOP or separated record.

Transaction 645 - Extend Leave Without Pay

Added audit instructions regarding the effective date for academic employees and for employee's on temporary appointments.

Transaction A52 - Temporary Appointment, New Employee

Added audit instruction for classes 2354, 2353 per Student Employment Policies and Programs.

Transaction A52 - Temporary Appointment, Additional Position

Added audit instruction for classes 2354, 2353 per Student Employment Policies and Programs.

Transaction A56 -Temporary Appointment For Rehired Annuitant, New Employee

Revised coding matrix to indicate Item 719 is conditional, and Item 985 is required for all R03 appointments.

Transaction A56 -Temporary Appointment For Rehired Annuitant, Additional Position

Revised coding matrix to indicate Item 985 is required for all R03 appointments.

Transaction A56 -Temporary Appointment For Rehired Annuitant, Prior Employee

Revised coding matrix to indicate Item 985 is required for all R03 appointments.

Transaction A64 - Promotion

Added general information for employees in classifications with sub-ranges.

Transaction S42 - Leave Of Absence Without Pay

Revised audit instructions to include reference to 10/12 and 11/12 employees, and added audit instruction not to post transactions when employee in on LWOP.  

Transaction S43 - Partial Leave Of Absence Without Pay

Added audit instruction regarding the extension of payroll return date.

Transaction S44 - Military Leave

Revised audit instructions to include reference to 10/12 and 11/12 employees, and clarified audit instruction for employees that separate while on LWOP.  

Transaction S45 - Parental/Family Care and Medical Leave

Revised coding matrix to indicate Item 215 is a required field, revised audit instructions to include reference to 10/12 and 11/12 employees, and clarified audit instruction for employees that separate while on LWOP.