August 2004 Revisions

Topic

Changes

105 Transaction - Social Security Number

Added audit procedure for A98’s.

505 Transaction - Retirement System Member Status

Updated audit instructions per HR/Salary 2004-13 for noncitizens whose tax residency status changes.

825 Transaction - Noncitizen Status

Updated coding, audit instructions and general information per HR/Salary 2004-13 for noncitizens whose tax residency status changes.

Appointments Overview

Updated section on Noncitizen Appointments

CSU Personnel/Payroll Documents

Added description of PIMS Transaction and revised description of padded PPT.

Employee Action Request

Added instructions for foreign county zip code.

Item 105 - Social Security Number

Added instructions for processing an interim number.

Item 210 – Effective Date and Hours

Eliminated duplicate information for temporary faculty.

Item 365 - Special Base Rate Pay Amount

Updated the instructions for processing payments greater than $13,544 and added a new example.

Item 505 - Retirement System Account Code

Updated descriptions of code use, audits and general information per HR/Salary 2004-13 for noncitizens whose tax residency status changes.

Item 606 - Time To Be Paid (New Position)

Added processing instructions under general information.

Item 607 - Time To Be Paid (Old Position)

Added processing instructions under general information.

Item 615 - Pay Immediately

Clarified instructions on when to ’X’ Immediate Pay.

Item 815 - Red Circle Rate and Plus Salary

Added processing instructions for Audit 206-05.

Item 820 - Assigned Salary Rate

Added processing instructions for Audit 9320-02.

Item 825 - Noncitizen Status Code

Updated audit instructions per HR/Salary 2004-13 for noncitizens whose tax residency status changes.

Item 958 - Final Salary Anniversary Date

Added processing instructions for Audit 9958-04.

Item 962 - HR Letter Authorization

Added processing instructions for temporary faculty members who retire.

Item 999 - Deductions From Separation Pay

Correction to the example.

Non-CalPERS Account Codes

Revised guidelines for affected groups per HR/Salary 2004-13.