Human Resources Administration

Salary Program Guidelines for Faculty (Unit 3) Employees

Faculty Early Retirement Program

Processing Instructions
  • Calculating FERP Eligibility End Dates:
    • When appointed for consecutive years, it is permissible to indicate the final year’s FERP Eligibility End date in employment history. The final date may not overlap with an effective date that is on or after the effective date of the forthcoming year’s academic year calendar where FERP eligibility is not authorized. (For example, at a semester campus, the FERP eligibility end date could extend from August 17, 2009 to August 16, 2014 because August 17, 2014 is the first day of the Fall 2014 pay period pursuant to Title 5 Section 42800[c].)
    • When working one term at full time (e.g., Fall 2012 term) and the employee does not return to active status until the next academic year cycle (e.g., Fall 2013 term), the FERP end date indicated in employment history for that term must be based upon the term end date indicated for the campus’ respective academic year calendar.
    • Duration of Appointment and Expected Job End dates must be based upon the campus’ respective academic year calendar.
    • PIMS Item 962 (HR Letter Authorization), Code 7757 (FERP), must be keyed with the PIMS S70 (Service Retirement) or A56 (Rehired Annuitant) appointment transactions, and deleted with the very last S31 (Termination of Temporary Appointment) transaction.
    • At the time of retirement, a benefits eligible faculty member with an approved FERP appointment letter is to be enrolled in the enhanced dental plan as long as the FERP appointment is half time or more for the following academic year. For example, if a FERP participant is scheduled to work .5 in the spring semester, the FERP participant should be enrolled in the enhanced dental program. As long as the time base remains at .5, the FERP participant is entitled to enhanced dental benefits for the five year FERP entitlement.
    • At the time of retirement, a benefits eligible FERP participant should be counseled regarding options available for the vision coverage as there will be a break in coverage until the FERP appointment commences. Upon the initial appointment, if the FERP participant is appointed .5 or more, the FERP participant should be enrolled in the vision plan using the annual vision deduction code 450-996. The annual deduction provides for vision coverage for a year. The annual deduction should be coded on an annual basis as long as the .5 time base continues.