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Report Forms and Instructions

Grant Change Request Form

Use the Grant Change Request Form (.doc) to request changes during the life of your grant. Typical requests would include extensions to the end date, significant changes to the scope of the project or changes in key personnel. There is also an option to submit general, undefined requests with this form.

Grant Budget Adjustment Request Form

Use the Budget Adjustment Request Form (.xls) to request revisions to your budget. Be sure to first review the Guidance Document for Principal Investigators, "Changes in Budget Items Requiring a Formal Request" section, to see if you are able to make your changes internally, without filing this request. The form has the actual instructions. Be sure you complete both the spreadsheet showing the numerical adjustments, as well as a written justification on a separate page. There is not a template form for the written justification.

Grant Final Report Form for Faculty Seed, Joint Venture and Programmatic Programs

Two Reports are required of the PI - (1) Grant Final Report (2) Scientific Audit Report. Use the Grant Final Report Form (.doc) to submit your final reports.

(1) Grant final reports are due on all grants within 90 days of your grant end date. For travel grants, the grant end date is the date the traveler returns from their trip.

(2) CSUPERB will contact you to submit a Scientific Audit Report (Long-Term Impact Report) at a later date. This report will allow the program office sufficient time to track publications, patents, and other successes that have occurred since the final report was filed.

This template form will serve as the technical and fiscal reporting tool for all CSUPERB Grant Programs that require a report (note: CSUPERB Award Programs may have different reporting forms). Not all grant programs will need to answer all sections of the report form. Refer to the following for guidance:

• Faculty-Student Seed Grants: Complete all sections of the template with the exception of the "Entrepreneurial Joint Venture Grants Cost Match" portion of the "Budget Information" section.
• Joint Venture Grants: Complete all sections of the report template.
• Programmatic Development Grants: Complete all sections of the report template with the exception of the "Entrepreneurial Joint Venture Grants Cost Match" portion of the "Budget Information" section.

Grant Final Report Form for Travel Program

Please use the CSUPERB Travel Grants final report form and submit it within 30 days after your travel is completed.

Questions and Submission Information

For questions regarding the technical portion of these forms, contact:

Rajni Garg, Ph.D.
Director, Grants and Awards
CSUPERB
(619) 594-1877 Phone
(619) 594-5291 Fax

For questions regarding the budget portion of these forms, contact:

James Schmitt
Budget Analyst
CSUPERB
(619) 594-5299 Phone
(619) 594-5291 Fax

Completed Final Reports should be printed, signed with an original signature and sent to:

CSUPERB
San Diego State University
5500 Campanile Drive
San Diego, CA 92182-1011

Grant Change Request & Budget Adjustment Request forms can be e-mailed directly to Rajni Garg.

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Last Update: September 02, 2009