Budget Office

Frequently Asked Questions

Deposit Requirements

How do I know where to deposit the different fees?
Use the Index of Fees (.pdf) as a quick reference guide or for a more detailed description review the Authority, Process and Accountability section of the site.

Determining Categories

How are the categories of fees determined?

Category I fees are Mandatory fees are charged at the same rate and for the same purpose at all campuses and are controlled by the Board of Trustees.

Category II fees are Campus-based mandatory fees required for enrollment, under the authority of the President once established by the Chancellor.

Category III includes only miscellaneous course fees for state-support instruction.

Category IV fees are non-mandatory fees for services, use of facilities, or fines, that are collected and managed through state-supported operations.

Category V fees are any fees charged by self-support operations on campus including parking, housing or extended education.

Can fees be in more than one category?

No, each fee only fits appropriately in one category. Of the fees that campuses have the authority to establish, or request that the chancellor establish, the fees are either,: mandatory for enrollment (II), provided as a part of a state-supported course (III), part of state-supported university operations, but not mandatory for enrollment (IV), or a part of self-supported operations (V).

Where are fees paid by non-students categorized (staff, faculty, the public)?

EO 1054 only applies to fees charged to students. There could be overlap in Category IV and V regarding fees paid by students and non-students - however, the campus can decide to what makes the most sense for how to deposit and account for fees paid by non-students, and those fees are not included in the categories described in EO 1054.

Fee Advisory CommitteeTop ^

Who makes up the Campus Fee Advisory Committee?

The membership is appointed by the President and includes faculty, staff and students. At least half of the members must be students.

Is the recommendation of the Campus Fee Advisory Committee final?

All recommendations of the fee advisory committee are advisory to the president. The final authority for all fee decisions remains with the campus president in accordance with EO 1054.

Campus-Based Mandatory FeesTop ^

Are campus-based mandatory fee rates the same at all campuses?

No. Each campus determines which mandatory fees are necessary at their campus, and at what level they need to be charged. If it's a new fee, they will then request the Chancellor to establish it based on their needs. These fees are charged in addition to Category I Systemwide fees including tuition fees.

Why do some campuses have more mandatory fees than others?

Each campus determines its own need for mandatory fees, and once they are established, the president has the authority to adjust fee rates based on campus need, after going through the proper consultation processes described in EO 1054.

Why are all the fee names the same on the Chancellor's Office page, but different on campus pages?

When the campuses report their mandatory fees to the CO each year, they are then grouped for reporting purposes by CO staff into six categories. These categories cover the types of fees charged at all the campuses though they may have more specific names on campus.

Miscellaneous Course FeesTop ^

What is a miscellaneous course fee?

A miscellaneous course fee is charged so that an academic department can offer materials or experiences that go above and beyond the basic complement of classroom and laboratory instruction to allow students to meet the educational objective of a given course. Fee rates are expected to reflect the actual cost of the material or service provided and cannot include an administrative charge.

What are allowable expenditures for miscellaneous course fee revenue?

Revenue from miscellaneous course fees can be used to buy tangible and consumable supplies, services or to provide access to a facility that enhances the experience of the student and is critical to the academic outcomes of the course.

Examples of allowable supplies include, but are not limited to:

  • Art Supplies for painting, drawing, photography
  • Software licenses that allow each student to access a particular software either in a lab or on their personal computer.
  • Consumable laboratory supplies, slides, chemicals, electronic equipment etc.
  • Paper and ink for specialized printers (e.g. architecture, photography)
  • Travel costs associated with field trips, locally, regionally, nationally or internationally.
  • Student assistance used to staff labs.

What are NOT allowable expenditures for miscellaneous course fee revenue?

Revenue from miscellaneous course fees cannot be used for items such as, but not limited to:

  • Instructional equipment such as computers, projectors or maintenance and replacement of these items.
  • Computer labs accessible to students other than those enrolled in courses that charge the fee.
  • Materials that are not required to be used by all students or necessary for successful completion of the course.
  • Faculty or staff salaries, travel or equipment.
  • Student assistants to help grade or teach parts of the course, or paid through university payroll.

Are miscellaneous course fees mandatory?

Category III miscellaneous course fees are required to enroll in the course that charges the fee. However, if a student can show that they already have access to whatever supplies or services are being provided, they can be exempted from paying the fee and they will not receive the supplies or services, but must have access to them on their own and participate in the course the same as any other student.

A campus can determine that it is more cost effective for students overall, and more easily and efficiently managed and by the university to require a Category II miscellaneous course fee as a part of every students' registration cost. In this campus, each student pays the same amount per semester/quarter, at registration, and will not be charged course fees for individual classes, with the exception of specially approved fees for high cost programs, or field trips requiring expensive travel.

Reporting and AccountabilityTop ^

What fees have to be reported to the Chancellor's Office?

Category II and III fees have to be reported annually in August including rates, revenue and balances. Category IV and V fees are also reported annually in August, but only the rates are reported. Revenue and balances are not.

What fees are reported to the Board of Trustees?

Category I and II fees are reported on annually to the Board of Trustees, usually in their November meeting.

Can I get a report of all fees on each campus.

While the information is collected centrally, it has been our policy to only share mandatory fee information among campuses. Category III, IV and V fees on each campus are all based on individual campus need and are not based on the fees approved at other campuses, so we do not publish fee rates and fee descriptions for all 23 campuses in all categories.