The California State University - Office of the Chancellor, 401 Golden Shore, Long Beach, CA  90802 | (562) 951-4000

CSU College-Year Enrollment for Matriculants
in Self-Support Special Sessions


The annual report on the enrollment of CSU matriculants in self-support special sessions is a response to the 2001/2002 Final Budget Report Language regarding the transition to Year Round Operations: Item 6610-001-0001(14). The intent is to monitor the changes associated with the transition to year round operations across the system for at least five years, including the enrollment status of degree seekers in self-support special sessions.

This report identifes two types of degree seekers: 1) students matriculated into State supported programs, and 2) students matriculated into self-support, special session programs. The definitions for both types can be found on page 42 of the Enrollment Reporting Operations Manual. An electronic copy of the manual can be found at

October 2004

  • The California State University
  • Office of the Chancellor
  • Division of Analytic Studies
  • 401 Golden Shore
  • Long Beach, California 90802-4210

1. Six of the campuses are on a quarter system (four as year-round), while the remaining campuses are on a semester system. CSU Stanislaus has adopted the "4-1-4" academic calendar consisting of two 13-week semesters and a month-long winter term. College year enrollments are calculated as follows:

  • Semester and three-quarter calendar campuses: average of term enrollments plus one half of summer enrollment (if campus held a summer term).
  • Year-round (four-quarter) campuses: average of fall, winter, and spring enrollments plus one third of summer enrollment.
  • Stanislaus (4-1-4 calendar): average enrollments are calculated by weighting terms by 13, 4, and 13.

2. Full-time equivalent students (FTES) by term are derived by dividing total semester (quarter) student credit hours by 15. Annual full-time equivalent students are derived by either dividing total semester student credit hours for the academic year by 30 or total quarter student credit hours by 45. Summer Arts FTES are calculated by dividing total student credit units by 30.

3. Definitions of term FTES in the 4-1-4 system at Stanislaus do not conform to systemwide definitions. The inclusion of the special winter term, however, adjusts FTES for systemwide comparability and uniformity of annual FTES.

4. College Year headcount enrollment and full-time equivalent student (FTES) totals are often displayed to one decimal place in this report even though they are calculated to six decimal points in the software. Systemwide headcount enrollment and FTES results may therefore differ if campus totals are summed employing different rounding rules.

5. For purposes of this report, class level for undergraduate students is determined by the value found in the Enrollment Reporting System data element Student Level Code.

Campuses typically determine class level for undergraduates by the number of accumulated semester or quarter credit hours as follows:

Class LevelSemester HoursQuarter Hours

Freshmanfewer than 30fewer than 45
Sophomore30 to fewer than 6045 to fewer than 90
Junior60 to fewer than 9090 to fewer than 135
Senior90 or more135 or more

6. A postbaccalaureate student holds an acceptable baccalaureate or its equivalent and has not been admitted in a graduate program.

7. A graduate student holds an acceptable baccalaureate or its equivalent and has been admitted to a graduate program. The distinction between graduate and postbaccalaureate students is based on the information reported in the Enrollment Reporting System data element Student Standing Code.

8. The report differentiates student credit units by the level of the course (lower division, upper division, or graduate) being attempted. Annual FTES by course level is calculated for semester campuses by determining the student credit units being attempted at each level of course and dividing the result by 30 (representing the total number of student credit units in a full-time equivalent student). Quarter campus annual FTES by course level is derived by dividing the units being attempted at each course level by 45.

9. Annualized summer quarter FTES are calculated for quarter campuses by dividing the sum of total units attempted by 45. The annualized summer term FTES for Summer Arts or semester campuses are calculated by dividing the sum of total units attempted by 30.