Analytic Studies

College Year Reports for 2003-2004

EXPLANATORY NOTES


1. This report is based on the Student Enrollment File (ERSS) of the Enrollment Reporting System.

2. The census date for this report is the close of the third week of instruction for campuses on a quarter system and the fourth week of instruction for campuses on a semester system across all terms that comprise the college year. Enrollments are in terms of the net number of students actively enrolled on the census date.

3. The college year includes fall and spring semesters (and summer term, if applicable) for campuses operating on the semester calendar, or summer, fall, winter, and spring quarters with a quarter calendar. The college year begins with the summer term which is followed by the fall, winter, and spring terms.

4. Six of the campuses are on a quarter system (four as year-round), while the remaining campuses are on a semester system. CSU Stanislaus has adopted the "4-1-4" academic calendar consisting of two 13-week semesters and a month-long winter term. College year enrollments are calculated as follows:

  • Semester and three-quarter calendar campuses: average of term enrollments plus one half of summer enrollment (if campus held a summer term).
  • Year-round (four-quarter) campuses: average of fall, winter, and spring enrollments plus one third of summer enrollment.
  • Stanislaus (4-1-4 calendar): average enrollments are calculated by weighting terms by 13, 4, and 13.
  • Summer Arts summer enrollment is divided by 2.
  • International Programs and CalStateTEACH: average of term enrollments.

5. Full-time equivalent students (FTES) by term are derived by dividing total semester (quarter) student credit hours by 15. Annual full-time equivalent students are derived by either dividing total semester student credit hours for the academic year by 30 or total quarter student credit hours by 45. Summer Arts FTES are calculated by dividing total student credit units by 30.

6. Definitions of term FTES in the 4-1-4 system at Stanislaus does not conform to systemwide definitions. The inclusion of the special winter term, however, adjusts FTES for systemwide comparability and uniformity of annual FTES.

7. Regular students are those individuals who attempt 6.1 student credit units or more during a term. Limited students are those individuals who attempt six or fewer student credit units. As a consequence of the relatively small workload being attempted, limited students are charged reduced student fees.

8. College Year headcount enrollment and full-time equivalent student (FTES) totals are often displayed to one decimal place in this report even though they are calculated to six decimal points in the software. Systemwide headcount enrollment and FTES results may therefore differ if campus totals are summed employing different rounding rules.

9. For purposes of this report, class level for undergraduate students is determined by the value found in the Enrollment Reporting System data element Student Level Code.

Campuses typically determine class level for undergraduate by the number of accumulated semester or quarter credit hours as follows:

Class LevelSemester HoursQuarter Hours
FreshmanFewer than 30Fewer than 45
Sophomore30 to fewer than 6045 to fewer than 90
Junior60 to fewer than 9090 to fewer than 135
Senior90 or more135 or more

10. A postbaccalaureate student holds an acceptable baccalaureate or its equivalent and has not been admitted in a graduate program.

11. A graduate student holds an acceptable baccalaureate or its equivalent and has been admitted to a graduate program. The distinction between graduate and postbaccalaureate students is based on the information reported in the Enrollment Reporting System data element Student Standing Code.

12. The College Year Report differentiates student credit units by the level of the course (lower division, upper division, or graduate) being attempted. Annual FTES by course level is calculated for semester campuses by determining the student credit units being attempted at each level of course and dividing the result by 30 (representing the total number of student credit units in a full-time equivalent student). Quarter campus annual FTES by course level is derived by dividing the units being attempted at each course level by 45.

13. "Campus Totals" refer to enrollments for campuses, excluding supplemental programs operated by the CSU. "System Totals" include enrollments for Summer Arts, International Programs and CalStateTEACH. Beginning in college year 1998-99, Statewide Nursing is included in Dominguez Hills enrollment.

14. Tables 1 through 4 describe both term and college year data. Additional college year summary information is shown on tables 5 through 8. College-year new student information are presented in tables 9 to 21. The remaining tables comprising the College Year Report (22 to 36) depict headcount and academic year data that are useful in the enrollment planning process. The appendix tables display the budget tables in the traditional way for CSU Northridge and CSU Channel Islands (i.e., the Ventura off-campus center is counted as part of Northridge only).

15. Annualized summer quarter FTES are calculated for quarter campuses by dividing the sum of total units attempted by 45. The annualized summer term FTES for Summer Arts or semester campuses are calculated by dividing the sum of total units attempted by 30.

16. In the 2003-2004 college year, CSU Channel Islands provided instruction to students that originally matriculated at CSU Northridge and were formerly enrolled at Northridge's Ventura off-campus center. Budget versions of tables 1, 3, 5, 6, 7, 19.3, 19.5, 23, 24.1, 24.2, 25, 26, 28, 29, 30.1, 30.2, 30.3, 30.4, and 31 handle data for CSU Northridge and CSU Channel Islands as follows:

  • If the Enrollment Reporting System for students (ERSS) indicated that a student had Term Units Attempted at CSU Northridge's Ventura off-campus center, but not at the CSU Northridge main campus, then that student was included in the counts for CSU Channel Islands and not in the counts for CSU Northridge. Any enrollment status codes of 4 or 5 were changed to 6 for students added to the CSU Channel Islands count..
  • If the Enrollment Reporting System for students (ERSS) indicated that a student had Term Units Attempted only at the CSU Northridge main campus, then the student was not included in any counts for CSU Channel Islands.
  • In those instances where a student was shown to have Term Units Attempted at the CSU Northridge main campus as well as at its Ventura off-campus center, the student was added to the headcount enrollment of both CSU Northridge and CSU Channel Islands (based on attendance at both sites). Thus, some students are counted twice for headcount enrollment if they attended both the Northridge main campus and the Ventura off-campus center. Any enrollment status codes of 4 or 5 were changed to 6 for students added to the CSU Channel Islands count.
  • To determine if a student attended classes at both the CSU Northridge main campus and its Ventura off-campus center, the Term Units Attempted at the Ventura off-campus center were subtracted from the Term Units Attempted shown in CSU Northridge's ERSS file.
  • The CSU Northridge and CSU Channel Islands counts for full-time equivalent students (FTES) in the budget version tables were determined by dividing the total Term Units Attempted at each site (Northridge main campus, Ventura off-campus center, or Channel Islands) by 15. No units were counted twice.

17. Tables A-1, A-3, A-5, A-6, A-7, A-19.3, A-19.5, A-23, A-24.1, A-24.2, A-25, A-26, A-28, A-29, A-30.1, A-30.2, A-30.3, A-30.4, and A-31 in the Appendix are alternate versions of the budget tables, handling data for CSU Northridge and CSU Channel Islands in the traditional way for college year reporting. In the Appendix tables, CSU Northridge figures include the Ventura off-campus center while the figures for CSU Channel Islands include only those students who matriculated at Channel Islands.


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Last Updated: September 1, 2004