Alumni Council Meetings

MINUTES

1. Call to Order
   President Linscheid called the meeting to order at 9:40 a.m.



2. Roll Call
   Secretary Harry Moore called the roll and confirmed that a quorum was present. A suggestion was made that next time a written attendance sheet be used instead of a voice roll call.



3. Approval of Minutes - Bob Linscheid Motion/Second/Carried that the minutes of the June 26, 2004 business meeting be approved as submitted.



4. Officers Reports
   1. President
      
      • President Linscheid thanked Jami Westervelt and the staff of CSU, Stanislaus for hosting the meeting.
   
   
   2. President-Elect - Harry Moore
      
      • A. Bylaw Amendments. Dana Bezerra announced that she and Larry Augusta will co-chair the Bylaw Committee. Jacqui Glasener and Marty de los Cobos will serve as the Alumni Directors' representatives. Ash Hayes and Bob Linscheid will serve as the volunteer representatives. The Bylaw amendment process will consist of at least three rounds of comment and revision from the full Board, with the plan to formally amend at the next Board meeting in January.
   
   
   3. Past President
      
      • Larry Adamson stated that he is glad to be back and excited about being involved with the Alumni council this year.
   4. Treasurer
      
      • 2004/05 Budget. Harry Moore presented this year's income will be $11,500, while expenses will be $24,000, running a deficit for the year. However, next year the dues have been increased and should enable the Council to balance its budget. Harry will send out, via email, an end of the year balance sheet for 2003/04, along with the proposed 2004/05 budget
      
      
      
      • CSUAC Accounting. Harry also announced the Council's accounting services will be shifted to the Chancellor's Office. There was a lot of discussion about how best to make that transition. It was also discussed that the Council should establish a written agreement with the Chancellor's Office regarding the details of this arrangement.
   
   
5. Liaisons Reports
   1. Alumni Trustee
      Trustee Fred Pierce announced there have been several recent changes to the Board of Trustees. Eight new Trustees had recently been appointed, along with a new student trustee. The eight seem to be very ideologically diverse.
      
      

      Trustee Pierce shared that this year is the first time that, because of the higher education compact, the CSU actually ended up with a higher budget than proposed in the Governor's original budget proposal. He also said the Trustees would be working on a new and predictable fee increase policy.

      Finally, Trustee Pierce announced that due to increased business and family responsibilities, he would not seek a final term as the Alumni Trustee. He will finish out the remainder of his current term, expiring at the end of the year.

      Karen Zamarripa was asked to explain the trustee selection process. She explained that in 1997-98, the process began in July 1997 and finished on May 1998, approximately 11 months in duration. The Board discussed the importance of following a thorough and inclusive process. Since that would likely not be possible by the end of the year, the discussion was to aim for appointing a new Trustee at the Board meeting in June 2005. Since Trustee Pierce's term ends in December 2004, it will be necessary to appoint an interim Alumni Trustee. The Bylaws state only past-presidents are eligible to serve in the interim position.

      Chair Linscheid then announced his intent to appoint the Trustee Selection and Evaluation Committee. The Bylaws require the President, President-Elect, and Past-President all serve on the committee, along with four Board members. Two of them should be volunteers. No two people from the same campus may serve on the committee. Committee member campuses should be geographically diverse. The Board took action to appoint Ash Hayes, Gray Mounger, Jacqui Glasener, and Pete Mathiesen as the Board members of the Committee.

   2. Alumni Directors' Rep
      No Report.
   
   
   
   3. CSSA Rep
      Manal Yamout announced the CSSA has developed its policy agenda for the year. They will be focusing on voter registration and activation, long term student fee policy, and overall budget advocacy. They will also be advocating for student friendly financial aid policies as well as enrollment management practices. The California Higher Education Student Summit (CHESS) will be the second weekend of February, 2005.
   
   
   
   4. Academic Senate
      John Tarjan reported the Academic Senate will be reviewing the components of a Student Bill of Rights. The Senate would like the discussion to focused around professional standards of professors. John also announced the Senate recently passed a resolution supporting the students' fee policy position.
   
   
   
   5. System Office Report
      Moved to the end of the day.
   
   
6. Committee Reports
   
   1. Finance and Development
      Dana Bezerra reported the committee had a productive meeting and is working on the following projects this year: system-wide alumni association membership benefits list, an Alumni Council sponsorship policy, an Alumni Council investment policy, developing a budget for the committee, and creating a list serve for the committee.
   
   
   
   2. Government Relations
      Barry Gordon indicated the committee will be focusing on several items: identifying and developing a key influencer list, organizing a system of contacts for eAdvocacy, planning a successful Leg Day, and creating a list serve for the committee.
   
   
   
   3. Program
      Pamela Langford reported the committee has a number of items to work on this year: having the committee organize best practice speakers at each Board meeting, possibly using committee time to add another program, ensuring that programs are balanced between best practices and advocacy, developing an evaluation form for programs, revising the meeting planning guidelines, and creating a list serve for the committee.


7. Old Business
   Motion/Second/Carried that the MOA, Code of Conduct, and Commitment Form adoption all be tabled until the next meeting. Comments and suggestions on the current drafts can be sent to the Executive Committee members.



8. New Business
   
   1. Committee Work Plans
      President Linscheid announced that Committee Work Plans should be developed and ready for presentation at the January meeting.
   
   
   
   2. Trustee Emeritus
      Motion/Second/Carried that Fred Pierce be an Alumni Trustee Emeritus member of the Board.


9. Adjournment
   
   1. Next Meeting: January 28-29, 2005 at CSU Bakersfield
   
   
   
   2. Adjournment: The meeting was adjourned at 12:35 p.m.