CSU, Alumni Council Executive Committee Meeting
Smittcamp Alumni House, CSU Fresno
Friday, March 12, 2004
10:30 - 12:00 p.m.

M I N U T E S

Voting Members Present
Bob Linscheid, CSU, Chico; Fred Pierce, Alumni Trustee, San Diego State University; Harry Moore, Fresno State; Larry Augusta, CSU Sacramento; Dana Bezerra, Cal Poly San Luis Obispo; Kim Gannon, Cal Poly San Luis Obispo; Tom Hoeber, CSU Hayward; Kate McClintock, Sonoma State

Voting Members Absent
Wayne Adelstein, CSU Northridge; Mary Louise Hlavac, CSU Fullerton

CSU, Chancellor's Office Staff Present
Karen Y. Zamarripa, Jorge Haynes and Marge Grey

Guests Present
Ash Hayes, San Diego State University; Emma Hilario, Cal Poly Pomona

1. Call to Order
   Bob Linscheid, President, called the meeting to order at 10:30 a.m.

2. Roll Call
   Larry Augusta, Secretary, took roll and a quorum was announced.

3. Minutes
   Moved Augusta, seconded Bezerra and carried unanimously that the minutes of the February 26, 2004 meeting be approved.

4. President's Update
   President Bob Linscheid reported:
   1. Letter of Resignation was received from Wayne Adelstein. Moved (Gannon) Seconded (Bezerra) and unanimously approved to accept the resignation. It was moved (Hoeber) seconded (Augusta) and carried to authorize President Linscheid to contact first Larry Adamson and second Gwynna Morris (both past Alumni Council presidents) to see if they were willing to serve out the term as immediate past president and to recommend to the Board that Larry or Gwynna be appointed to fill the un-expired term.
      
      
   2. Ash Hayes attended the Chancellor’s Budget Summit on March 10. Ash reported on the discussion and noted that all 23 ASI presidents were invited to attend the conference, but not all alumni association presidents.
      
      
   3. Larry Augusta was working on the bylaws and those would be discussed later.
      
      
   4. Emma Hilario’s committee was working on the code of conduct.
      
      
   5. James Riding’s committee had completed a draft of the Board Member’s Job Description and that would be presented to the Board on Saturday.
      
      
   6. There would be a meeting of the Chancellor’s Affinity Card Advisory Committee following lunch on Saturday.
      
      
   7. The Council will be having a joint luncheon with CSSA Council on Saturday, March 13.
      
      
   8. President Linscheid reported that he and Dana Bezerra will be attending the meeting with the Chancellor on Monday, March 15 and requested that anyone interested in attending to contact him. An agenda for the meeting is being drafted.

5. Officers Reports
   
   1. President-Elect Harry Moore reported that he had completed the first draft of the format for the Trustee Evaluation.
      
      
   2. Treasurer Mary Louise Hlavac being absent, VP Bezerra reported that we had a balance of about $66,959.08 in the CSUAC bank account. She reported that we had no current financial statements to present to the group. Harry Moore stated that his controller was going to bring the books up-to-date and prepare financial statements before the next meeting. Karen Zamarippa commented on the proposed bylaw change reflecting that the books should be kept by the Chancellor’s office and pointed out that this needs to be addressed in the pending MOA.
      
      
   3. Secretary Larry Augusta presented a draft report for the Bylaws Committee. There was a discussion of the 13 major changes that are being recommended by the committee. VP Hoeber suggested that item 13, relating to voting for the alumni trustee, should not go forward. After discussion, there was consensus that item 13 would be dropped at this time.
      
      VP Gannon suggested that rather than having the President choose the other officers that the bylaws reflect that the Nominating Committee would consult with the President in nominating the officers. After discussion, there was consensus that the draft bylaws should be revised to reflect this approach.
      
      There was consensus that the current terms of office should be continued, rather than provide for two-year terms, and that the President (as is presently the policy) can choose to offer to serve for two consecutive terms.
      
      The changes recommended by the Executive Committee will be considered by the Bylaws Committee, which will meet prior to the April 14 Executive Committee Meeting. The recommendations will be considered again by the Executive Committee at that meeting and a final recommendation will be sent to the Board at least 30 days prior to the June Board meeting.
      
      
   4. VP Kim Gannon reported on the upcoming programs.
      
      
   5. VP Tom Hoeber reported that Proposition 55 had passed, and that the alumni support was certainly a key factor in its success. He also reported that the ads supporting propositions 57 and 58 prominently mentioned the CSUAC among the supporters.
      
      
   6. VP Dana Bezerra reported that her committee was working on long-term dues issues and that all campuses were now current on their dues.

6. Liaisons Business and Reports
   
   1. Alumni Trustee Fred Pierce - No report.
      
      
   2. Chancellor’s Office Staff Jorge Haynes informed the Committee that Emma Hilario, Chair of the Code of Conduct Committee, would provide a report. Ms. Hilario reported that the Code of Conduct Committee met, outlined the terms for a code of conduct, but was pending on the correction action item. A final product will be presented at the next meeting.

7. Old Business
   1. Affinity Programs, Karen Zamarripa reported that the committee was continuing its work, as earlier mentioned by President Linscheid, and would meet on Saturday. The scheduled meeting with MBNA and Bank One did not occur. The UC system has worked out an agreement that has the approval of their counsel.
      
      
   2. Legislative Day, Ms. Zamarripa reported that the keynote speaker would be Loren Bommelyn an alumnus of Humboldt State. Ms. Zamarripa commented that there was great variation in representation from campus-to-campus, that she was disappointed that some campuses had only one or two representatives, not including alumni. Some campuses have 12-15. She also encouraged all campuses to attend the briefing session, so that all had the most up-to-date information and understood the system wide talking points. Ms. Zamarripa further requested that all campuses provide her with a report on the results of their meetings with their legislators.

8. New Business
   All items of new business were reported and discussed out of order earlier in the meeting.

9. Other Business
   No other business was brought before the committee.

10. Adjournment
    The committee adjourned at 12:05 p.m.