CSU, Alumni Council Executive Committee Meeting
Chancellor's Office, Conference Room 612
Thursday, February 26, 2004
10:00 - 11:00 a.m.

M I N U T E S

Voting Members Present (via conference call)
Bob Linscheid, CSU Chico; Harry Moore, CSU Fresno; Larry Augusta, CSU Sacramento; Dana Bezerra, Cal Poly San Luis Obispo; Kim Gannon, Cal Poly San Luis Obispo; Tom Hoeber, CSU Hayward; Kate McClintock, Sonoma State University

Voting Members AbsentFred Pierce, Alumni Trustee, San Diego State University; Wayne Adelstein, CSU Northridge Mary Louise Hlavac, CSU Fullerton;

CSU, Chancellor's Office Staff Present
Karen Y. Zamarripa, Assistant Vice Chancellor, Advocacy and Institutional Relations, Jorge Haynes, Executive Director, Institutional Relations; Marge Grey, Director, Communications; Rosanna Hughes, Executive Secretary, Institutional Relations

1. Call to Order
   Bob Linscheid, President, called the meeting to order at 10:08 a.m.

2. Roll Call
   Larry Augusta, Secretary, took roll and a quorum was announced.

3. Minutes
   1. January 27, 2004: The minutes of January 27, 2004 were approved with the following correction:
      1. VII. Other Business C. After much discussion, it was determined that the quarterly meeting of the Alumni Directors will not be listed on the two-day program overview.
      2. It was noted that Ms. Dana Bezerra did not participate in the discussion of Propositions 55, 57 and 58.
      
      
      
   2. January 30, 2004: The minutes of January 30, 2004 were approved with the following corrections: It was noted that Ms. Dana Bezerra did not participate in the discussion of and voting on Propositions 55, 57 and 58.

4. President's Update
   President Bob Linscheid gave the following report:
   1. Bylaws: An update on the Bylaws will be reported by Larry Augusta later in today's meeting.
   
   
   
   2. March 13, CSUAC and CSSA lunch: President Linscheid requested the Executive Committee be in attendance for the March 13 lunch with the CSSA in Fresno, he inquired about what the Committee wanted to achieve, requested members email their requests to him and stated he would be talking with José Solache about the agenda.
   
   
   
   3. Job Description and Code of Conduct: Both of these items will be presented to the Council in written format at least five days prior to the CSUAC's next meeting in March and both items will either be voted upon in March or June.
   
   
   
   4. Best Practices and Professional Development: President Linscheid requested that Programs Chair Kim Gannon and Alumni Directors' Representative Kate McClintock co-plan and implement the best practices and professional development segments and seek outside valuable professional speakers. A table for the speaker's material, and any other materials from campus alumni associations, will be made available for CSUAC members to pick up prior to the presentation.
   
   
   
   5. Meetings with Chancellor Reed: The next meeting with Chancellor Reed is scheduled for Monday, March 15. An agenda will be provided to Chancellor Reed for this and future meetings and President Linscheid requested that Committee members email their agenda items to him.

5. Standing Officers Reports
   
   1. President-Elect - Harry Moore
      Mr. Moore reported that the Trustee Evaluation Committee would be sending guidelines to committee members within the next two to three days.
   
   
   
   2. Secretary - Larry Augusta
      Mr. Augusta provided an update on the Bylaws. Mr. Augusta is drafting proposed changes and a matrix of what is being accomplished and these will be provided to the CSUAC. The proposed changes consist of (1) president selecting his slate of new officers rather than a nominating committee, (2) two-year terms for officers, (3) Alumni Trustee votes, reference to the Education Code 66602, alumni/volunteer representation and not staff representation should vote for the Alumni Trustee, (4) change in Vice President of Communications to Vice President of Finance (fund development).
   
   
   
   3. Past-President - Wayne Adelstein
      No report.
   
   
   
   4. Treasurer - Mary Louise Hlavac
      No report.
   
   
   
   5. Vice President Programs - Kim Gannon
      Ms. Gannon reported on the Fresno, March 12 program. Ms. Randi Moore will speak about program negotiations and in June the topic will be board development.
   
   
   
   6. Vice President Government Relations - Tom Hoeber
      No report.

6. Liaisons Business and Reports
   
   1. Alumni Trustee - Fred Pierce
      No report.
   
   
   
   2. Chancellor's Office
      Mr. Jorge Haynes provided a synopsis on the wrap up of Proposition 55. He reported that new advertisements and letters to editors are having a positive effect and encouragement of community and business community to vote is needed.
   
   
   
   3. Alumni Directors' Representative - Kate McClintock
      No report.

7. Old Business
   1. Affinity Programs: Ms. Karen Y. Zamarripa reported the following on Affinity/privacy issues: (1) Alumni Directors have been providing ideas about privacy, (2) Ms. Zamarripa has been in communication with Mr. James Stofan of the University of California regarding the use of an outside mail house and assigning numbers rather than names in outside mailings, (3) bundling of agreements, (4) Ms. Zamarripa, Alumni Trustee Pierce and Messrs. Button and Mounger will be meeting on Tuesday, March 2 with MBNA representation, (5) one more meeting with the Chancellor's Affinity Programs Group will be scheduled and then a paper will be presented to Chancellor Reed and Ms. Christine Helwick, legal counsel.

7. New Business
   1. Agendas Review & Approval
      March 12-13, 2004: The quarterly meeting agendas for March 12-13, 2004 were approved as presented.
   
   
   
   2. Agenda Chancellor Reed
      March 15, 2004: President Linscheid requested that Committee members email their March 15, 2004 agenda topics to him and also inform him if they are planning to attend the meeting. Speaking points will be sent in advance (for focus and dialog purposes).

7. Other Business
   No report.

8. Next Meeting and Adjournment
   The next meeting of the CSU Alumni Council Executive Committee is scheduled for March 12, 2004 at 10:30 a.m. at the Smittcamp Alumni House, McMurtry Conference Room in Fresno.
   
   The CSU Alumni Council Executive Committee adjourned at 10:48 a.m.