Drops, Withdrawals, Incompletes, and Repeat Policies

AS-2817-07/AA (Rev)

ATTACHMENT 1 TO AS-2817-07/AA (Rev)
ATTACHMENT 2 TO AS-2817-07/AA (Rev)
ATTACHMENT 3 TO AS-2817-07/AA (Rev)

RESOLVED: That the Academic Senate California State University (ASCSU) acknowledges
the work of the CSU Taskforce on Drops, Withdrawals, Incompletes, and Repeats
and thanks the Taskforce members for their work; and be it further

RESOLVED: That the ASCSU does not support the Taskforce Recommendations which
propose:

  1. Counting the withdrawal from a full semester of coursework as 6 of the 18
    withdrawal units. The ASCSU recommends that withdrawal from a full
    semester of coursework should not count at all toward the any limit on course
    withdrawals because current processes contain sufficient disincentives and
    protections against abuse and such mechanisms are valuable accommodations
    for students going through significant medical, emotional or other academic
    traumas.

  2. Counting withdrawals prior to transfer as part of the allowed 18 withdrawal units. The workload to implement this recommendation is significant as are the consequences for students who have “violated” this requirement unknowingly. The number of students disqualified from university admission or graduation by this proposed requirement would far exceed those who might react to this disincentive to withdraw.

  3. Counting repeats prior to transfer as part of the limit on repeated units. Once
    again, the workload to implement this recommendation is significant as are
    the consequences for students who have “violated” this requirement
    unknowingly. The number of students disqualified from university admission
    or graduation by this proposed requirement would far exceed those who
    might react to this disincentive toward “repeats".

;and be it further

RESOLVED: That the CSU campuses work rapidly to implement electronic systems which give
students and advisors timely, ongoing advice on progress toward a degree or
approaching curricular deadlines or limits which might threaten efficient
completion of curricular requirements; and be it further

RESOLVED: That the ASCSU recommends that a reasonable phase-in period or delay be
specified for any of these important policy changes to take effect.

RATIONALE: Assuring the success of our students while conserving the limited
resources which are provided to the CSU can create conflicts and policy
dilemmas and the policy arenas of Drops, Withdrawals, Incompletes, and
Repeats are full of such tradeoffs. The DWIR Taskforce has proposed a series of recommendations which, in general, move toward the “conserve resources” side of this balance.

The Academic Affairs committee, as part of its deliberations, contacted faculty, students, and staff, especially those persons most directly involved in student advising, to get their reactions to the impact of the proposed changes. Their advice was nearly unanimous that limiting the number of full-semester withdrawals and pre-transfer course repeats or withdrawals would create an onerous workload on advising and articulation staffs, produce irreversible “dead ends” for students, and block pathways to graduation. In summary, sufficient disincentives already exist for these actions and thus protect University resources.

Some of the groups and individuals that we consulted were opposed to any limit on repeating or withdrawing form courses but often did not address the fiscal and academic consequences of the current environment. They rightfully critique the Report’s lack of data to support its recommendations but with few exceptions provided their own data to support their opinions.

Approved – January 17-18, 2008


 
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