Academic Research

ERS Conventions and Definitions

The materials in this section provide ERS reporting conventions that were discussed in AA 2004-04 and AA 2004-07.

The purpose of this section is to ensure that the campus institutional researchers and others to understand the reporting conventions that the system office researchers will use in preparing information that is used to support CSU enrollment targeting and other decisions and for system personnel to understand when apparent anomalies in reporting data actually reflect valid campus policies and procedures.

In the section on Operations and Processes, concerns about, for example, requesting critical area 2nd baccalaureate standing for campus majors, alternative patterns for high unit majors, and exemptions from the non-admission of lower-division transfer students will be discussed.

ERS Coding Instructions

The following Excel spreadsheet provides definitions and selections criteria to program various catagories of students requisition.

Upper Division Transfer Exemptions to Requirements for Regular Admission

  • *S-Coded Upper-Division Transfer Exemptions

    Upper-division transfer applicants who have not completed required coursework for admission, but who have been admitted to the university, are coded S. S-Coded Upper-Division Transfers are accorded relatively low priority for admission and the system increasingly must assure that high priority applicants are provided with access before lower priority students are extended offers of admission. However, CSU has allowed otherwise qualified students with disabilities to be admitted using an S code if the campus deems that the students can make up the required coursework or complete an acceptable substitute course while attending the CSU campus. Otherwise qualified upper-division transfer students with disabilities and coded S are exempted from lower priority designation generally for S-Coded Upper-Division Transfer Students.

Lower Division Transfer Exemptions
  • Lower Division Transfer Admissions by Exception

    Trustee policy provides for a limited number of lower-division undergraduate admission exceptions to regular admission criteria. Two sections of Title 5, Article 6, California Code of Regulations, incorporate the Policy: Section 40900 (General Exceptions) and Section 40901 (Exceptions for Applicants to Special Compensatory Programs). Campuses are provided lower-division admission exception allocations. While most student admitted and enrolled under this policy are first-time freshmen, lower-division transfers are eligible. This issue is a topic of discussion at the workshops under Operations and Processes and/or under Enrollment Management.

  • Other Lower Division Transfer Exemptions
    • San Diego is permitted to enroll LDTs who were admitted to San Diego State subject to completion of remediation at a community college.

    • Maritime Academy is permitted to admit and enroll fully eligible LDTs in its specialized majors for which transfering at the upper-division is not a given.

    • Pursuants for AA 2004-34, nursing majors may be admitted in the lower-division.

CSU Areas of Critical Needs

For campuses that are serving continuing students and admitting all fully-eligible upper-division transfer and freshman applicants, the admission of fully-eligible postbaccalaureate students to a second baccalaureate degree program in areas of critical need is not an issue of concern.

However, if a campus is impacted in a baccalaureate degree program in an area of critical need, the campus is denying access to fully-eligible undergraduate applicants, and fully-eligible postbaccalaureate applicants have no priority for admission.

If a campus is impacted for all undergraduates (first-time freshmen and transfers), then the campus is denying access to fully-eligible undergraduates, and fully-eligible postbaccalaureate applicants have no priority for admission.

If a campus is impacted at the freshman level and a baccalaureate degree program in an area of critical need is not impacted at the campus, it is understood that the campus has made academic decissions about its need to provide authentic access to the baccalaureate for its continuing students (the group with the highest priority for enrollment), fully-eligible upper-division transfer applicants, and the needs of the state, region, and local area. As such, the admission of fully-eligible postbaccalaurate applicants to a baccalaurate degree program in an area of critical need that is not program impacted is not an issue of concern.

Contact Marsha Hirano-Nakanishi,, with any questions or concerns.

Credential Students

Contact Beverly Young,, with any questions or concerns.

Conditionally Classified and Classified Postbaccalaureate

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