ICS Conference Call Meeting
November 14, 2000


 

In attendance: Jo Ann Bradley; Gail Cosmo; Lore Gravino; Elizabeth Housewright; Pat Lavigna; Kelley Martin; Kathleen Messer reporter; Rhonda Rios-Kravitz; Deborah Schaeffer; Marvin Pollard; Harold Schleifer.
 
1.    Kelley’s report on the November 9th testing at the Chancellor’s Office: She and Elizabeth worked with Ken Victorson of Epixtech and Marvin Pollard to test RSS in readiness for the December 1st demo. Kelley reported it was a good session. PC Anywhere was used to access Chico where there were many remaining bugs. These were fixed and checked off. Ken was able to call Epixtech for some really quick fixes.

Kelley reported she would have updated Bug and Enhancement Reports for the Task Force.

Harold suggested it would be good to have an updated Enhancement list based on the Nov 9 testing session for the Management Team meeting tomorrow, November 15th.

[ACTION ITEM] Kelley will fax drafts of these reports to the Hilton Palm Beach tomorrow afternoon.

[ACTION ITEM] Marvin will email the Task Force after the Management Team meeting to confirm the December 1st meeting.

Kelley reported both she and Elizabeth were ‘optimistic and encouraged’ by the session at the Chancellor’s Office on all testing except for Statistical Reports. Epixtech has lagged seriously behind on this important feature and has the data all wrong.

Marvin reported that three major functional areas were highlighted in the November 9th testing:  AutoFind, OCLC to Review File and Statistical Reports. Problems in AutoFind and OCLC were resolved. Responsibility for correcting the data on Statistical Reports was sent back to Evanston. It is not known at this time who will be working on this project.

 

Rhonda suggested that the Statistics committee collect a sampling of CSU statistical reports for Epixtech in order to help them understand what data we need.

[ACTION ITEM] All members of the Task Force were requested to send one month’s borrowing and lending reports to members of the Statistics committee: Rhonda, Pat and Lore, by November 22nd or earlier.
They will prepare a report for the Dec. 1st Task Force meeting.
 

Kelley suggested that Lore have RSS installed at Pomona in order to run reports for testing Statistical reports. Marvin will upgrade and install RSS at Pomona in the coming weeks.

2. December 1st RSS Demo and Task Force meeting at the Chancellor’s Office.

 

Structure of the demo and meeting:

9:00 – 10:00    Refreshments

10:00- 12:00    RSS Demo

12:00 – 1:00    Lunch hosted by Chancellor’s Office

1:00 - 4:00    Task Force meeting

Demo and meeting will take place in the Coronado Room.    Refreshments will either be served outside the room or in a corner away from where the demo team will be setting up.
 

RSS Demo Plan:

 

Kelley outlined the RSS demo plan. Jo Ann, Kelley and Elizabeth have prepared a draft script. Elizabeth will be the narrator while Kelley and Jo Ann demonstrate RSS capabilities. Marvin will have the equipment set up.

[Action Item] Kelley will email outline of demo topics to the Task Force.

 

Harold suggested the demo be videotaped for internal use by the demo team if this is easy to set up and will not distract from the demo. The demo team and the Task Force agreed this would be a good thing to do.

[ACTION ITEM] Marvin will look into having the demo videotaped.

 

Harold suggested the demo be structured for questions to be answered later rather than interrupting the demo. Jo Ann reported that Elizabeth, as narrator, will answer simple questions and field longer ones for the end. Demo team agreed fielding question till the end was a good idea. Questions submitted at the end of the demo would be answered as group email. [My notes are a little vague on this; help me out J, K and E]
 

A preliminary agenda was set up for the Task Force meeting:

Discussion of the morning’s RSS demo. It was decided that based on this discussion the Task Force will draft a report to the Management Team with a recommendation to either go ahead with the ICS Pilot project or put it on hold. Jo Ann would like input from members of the Task Force who will be viewing enhanced RSS capabilities for the first time to be weighed against the Enhancement Team’s in-depth involvement in testing. Harold and others agreed this would balance the report and lend it credible and fair.

 

It was also decided that based on the recommendation the Task Force will discuss plans for the Pilot project. We will also be discussing redistributing the workload of committees and committee members; restructuring and refreshing the Task Force if necessary. The Statistics committee will prepare a short report on ILL data collected from the Task Force campuses. The Web Interface committee task of preparing a report for standardizing language and codes for users was put on hold.