4810  RESPONSIBILITIES FOR RECORDS MANAGEMENT

References:  State Administrative Manual, Sections 1610 and 1611.

The Records Management Program is a functional requirement of each CSU 
campus.  Each campus has the responsibility of designating a Records 
Management Coordinator who is authorized to establish, implement, and 
maintain a continuing program for the economical and efficient 
management of its records.  This Coordinator shall serve as the campus focal 
point and resident expert on issues involving records management.  Each 
campus administration will be responsible for defining what type of authority 
they want to bestow upon each Coordinator.  The Chancellor's Office will not 
mandate the degree of authority or power this position and its function will 
have on the CSU campuses.  In addition, CSU campuses have full discretion, 
within mandated policy, for ordering and maintaining their filing, 
microfilming, and other records-related equipment and supplies.

A Systemwide Records Management Coordinator has been designated in the 
office of Management and Business Analysis in the Chancellor's Office.  This 
ensures that state entities know that the CSU has a Records Management 
Program and this individual will act as a liaison, when appropriate, between 
entities external to the CSU and the CSU Chancellor's Office and campuses in 
addressing or assisting in the resolution of an issue or problem related to this 
function.