3821  CASH COLLECTIONS

The Chief Business Officer of the campus is responsible for the collection of 
all funds collected for, or on behalf of, the university, the associated student 
body, and the student body center.  Cash collection centers may be located in 
campus units other than the business office, such as the library, if desired;  
however, it remains the responsibility of the Chief Business Officer to 
monitor the collection operation in these units and assure that State and 
Chancellor's Office requirements for internal control, timely collection and 
deposit, etc., are adhered to.

The Chief Business Officer shall establish control procedures to ensure that all 
monies due are collected and are safeguarded, deposited, reconciled, remitted, 
and invested in a timely manner.

The billing, recordkeeping, collection, and cash-processing functions should 
be clearly segregated.

To the degree that automated devices such as point-of-sale cash registers and 
automated systems will facilitate the management of cash and are cost-
effective, they should be investigated and implemented by the campus 
Business Officer.