2812.02  SUPPORT STAFFING

The second segment of the Staffing Formula, for support staff, was reviewed 
and modified in 1979.  Position formulas were divided into three 
components.

The basic component is to provide staffing for functions such as accounting, 
processing short-term or emergency loans, scholarships, Guaranteed Student 
Loans, and other miscellaneous functions.

The second component provides staffing for disbursements.  The duplicate 
recipient formula allows 1.1 positions for each 1,000 duplicate recipients.  This 
means that a student is counted more than once for disbursement purposes.  
For example, if the student receives NDSL, Pell Grant, and SEOG monies, 
then the student is counted three times in the disbursement formula.

The third component is based on the number of "Open Loan Accounts" that a 
campus has on its books as of June 30 each fiscal year.  Each campus is funded 
for 0.9 of a position for each 1,000 "0pen Loan Accounts."  "Open Loan 
Accounts" are for the NDSL program and the NSL program, and some 
consideration is given to emergency and/or short-term loan accounts.  
Emergency and/or short-term loan accounts are not fully supported by this 
formula.  During the 1979 review, it was discovered that some campuses were 
not writing off their old loans, or that they had an unusually high number of 
open loan accounts on the books at year end.  A campus with a large portfolio 
or a high volume of turnover during the academic year may wish to consider 
using part of the interest earnings or late fee revenue to fund the additional 
workload.  This recommendation is based on the fact that administrative 
expense funding is provided for most federal programs, and it would be 
unreasonable not to expect some funding to come from the program 
generating the workload.

The campuses report the number of "Duplicate Recipients" and "Open Loan 
Accounts" to the Chancellor's Office each year by completing the Input Value 
Worksheets sent jointly to the Financial Aid and Business Offices.  The 
information is verified by Chancellor's Office staff and projections are made 
for the budget two years in advance.  This accounts for some variation of 
positions, either up or down, from the actual workload generated during the 
current fiscal year.