2130  MAINTENANCE AND REPAIR

Reference:	Board of Trustees Resolution (RBOT 4-68-25) "Authorizing the 
Issuance of California State University Housing System Revenue Bonds".

The Board of Trustees of The California State University, has resolved that 
Housing System surplus revenues may be

"used to pay the cost of unusual or extraordinary maintenance or repairs, 
renewals or replacements, or renovation or replacement of furniture and 
equipment for the [Housing] System".

The maintenance and repair program is financed primarily by campus 
operational savings.  In addition, a portion of the income test reserve is 
allocated back to the campuses.  The first $1 million of the income test 
allocation is distributed to the campuses according to the number of campus 
bed spaces as a percent of the total housing system bed spaces.  The remaining 
income test allocation is distributed to the campuses according to the campus 
income test assessment as a percent of the total income test assessment.

Maintenance and repair projects that have a total project cost of $250,000 or 
higher are considered Major Capital Outlay projects.  Major Capital Outlay 
Projects must be approved by The Board of Trustees and are typically 
administered by the Office of Capital Planning, Design and Construction.  Policies 
governing the administration of Major Capital Outlay projects are provided 
in SUAM Section 9200 et seq.  Maintenance and repair projects that have a 
total project cost of less than $250,000 are considered Minor Capital Outlay and 
do not require approval by the Board of Trustees.  Minor Capital Outlay 
projects are typically administered by the campus.

Each January, Auxiliary and Business Services will issue a coded 
memorandum identifying funds available to each campus from prior fiscal 
year savings to fund maintenance and repair projects.  Campuses responses to 
the coded memorandum, consisting of a list of maintenance and repair 
projects, will be used to prepare allocation orders to the campus Dormitory 
Building Maintenance and Equipment Reserve Fund-Housing.  Upon receipt 
of the allocation orders, campuses should establish separate six-digit subledger 
accounts for each project.  Excess funds may be transferred between projects at 
the discretion of the campus, however, new projects or project deletions must 
be approved by Auxiliary and Business Services.

Allocations to the Dormitory Building Maintenance and Equipment Reserve 
Fund-Housing are continuously appropriated to the campus.  Balances 
available at the end of each fiscal year will roll forward into the subsequent 
fiscal year and may be used to fund new maintenance and repair projects, 
subject to the approval of Auxiliary and Business Services.