401 Golden Shore, 5th Floor
Long Beach, CA 90802-4210
Senior Manager, Systemwide Accounting
Systemwide Financial Operations
Transfer Request: 099039
Legal Posting FY 2009-10
GAAP Posting FY 2009-10
(When GAAP year = Legal year, no GAAP entry is needed)
American Recovery & Reinvestment Act (ARRA) Education Stimulus Funding has been received and should be used to fund November 2009 payroll. To comply with various reporting requirements, campuses should use the unique object code, 690006, and a restricted fund within CSU 485, using FNAT Key #128955 and the chartfield attribute (GAAP Override) value 836.
Each campus will need to transfer salary and benefit expenditures into the restricted PeopleSoft fund within CSU fund 485. However, only departments within certain program codes can be used. First use expenditures in Instruction (0100-0106), then Student Services (0500-0505, 0507-0510) and finally if additional expenditures are needed use Academic Support (0400-0409). Note that the CDIP FIRMS Rule-4 Detail Table (CSU_CDIP_RUL4_D) will help you in this determination. If the ARRA funding exceeds the salary and benefit expenditures in these three program codes then the prior months’ salary and benefit expenditures should be applied to the remainder of the ARRA funding.
It is recommended that this transfer of expenditures be accomplished by using a manual journal entry with a HR payroll details report/query attached to meet the A133 and ARRA reporting requirements. Each campus should use LCD amounts for the 6 major object codes listed below in CSU 485 to determine the allocation percentage for the transfer to the ARRA fund:
- 601100 – Academic salaries
- 601201 – Management & supervisory
- 601300 – Support staff salaries
- 603001 – OASDI
- 603004 – Health & welfare
- 603005 – Retirement
After the allocation, the debits to the salary and benefit accounts will equal the credit to ARRA grants expenditure offset (690006) so the restructured ARRA fund will net zero. Be sure to include FTE amounts in the journal entry to avoid a FIRMS error.
Please contact me at (562) 951-4611 or via email at firstname.lastname@example.org if you have any questions or comments regarding this ADNOAT.