ARTICLE 13

HOURS OF WORK, OVERTIME AND SCHEDULING

13.1

Work periods and work schedules shall be established by the President. Employees may be assigned work periods of either one (1) or two (2) weeks. The designated work period for all employees shall commence at 12:01 a.m. Sunday, and shall end midnight the following Saturday for employees assigned a one week work period; for employees assigned a two week work period, the designated work period shall end midnight the Saturday of the second week. Employees may be assigned by the CSU to the following standard work schedules:

  1. One (1) week work period:
    1. five (5) days, eight (8) hours per day; or
    2. four (4) days, ten (10) hours per day.
  2. Two (2) week work period:
    1. three (days), twelve (12) hours in each week plus one (1) day, eight (8) hours in one of the two weeks; or
    2. five (5) days, nine (9) hours in one week; three (3) days, nine (9) hours and one (1) day, eight (8) hours in the other week.

13.2

Work periods and schedules shall be assigned by the Chief of Police. Shifts and days off may either be fixed or rotated. In assigning work periods and schedules, the Chief of Police shall make a reasonable effort to provide the assignment in an equitable and impartial manner with due consideration to departmental and university needs.

13.3

All work schedules shall be prepared in written form and normally posted not less than fourteen (14) days prior to any regularly scheduled shift change. No employee shall have his/her regularly scheduled shifts or days off changed without receiving minimum of fourteen (14) days prior written notification of such change, except in emergency situations. No employee shall be required to work more than sixteen (16) consecutive hours as a result of a shift change, except in emergency situations.

13.4

In emergency situations, all days off and shift assignments may be canceled. The decision for each cancellation shall be made by the Chief of Police.

13.5

Meal periods shall count as time worked. When an employee is required to work four (4) hoursMeal periods shall count as time worked. When an employee is required to work four (4) hours or more before or four (4) hours or more after a regularly scheduled workday, he/she may claim the actual cost of each overtime meal up to the maximum allowed for lunch in accordance with CSU travel regulations. All claims for overtime meal reimbursements must be supported by a voucher. The time taken to consume the overtime meal will not be included in the computation of overtime for the purposes of this allowance. An employee shall not be required to interrupt his/her work to consume his/her overtime meal. Overtime meals may be taken before, after or during the overtime period.

13.6

Rest periods of fifteen (15) minutes once during each work period of four (4) hours or more shall be granted to employees at a time and place arranged by the Chief of Police. Employees who regularly work a four (4) day, ten (10) hour or a three (3) day, twelve (12) hour shift shall be entitled to one (1) additional rest period, not to exceed ten (10) minutes. The rest period shall not be taken at the beginning or end of a work period, and time not used for rest periods shall not be accumulated and used at a later date. Rest periods may be canceled by the Chief of Police during emergencies.

13.7

For employees designated on a one week work period, authorized time worked in excess of forty (40) hours in the designated workweek is overtime. For employees designated on a two week work period, authorized time worked in excess of eighty (80) hours is overtime. Paid holiday, paid sick leave, paid vacation, and compensatory time off shall be counted as time worked for purposes of this Article. Employees may not be awarded or receive flex time in lieu of CTO or pay for time worked.

13.8

Overtime shall be assigned by the Chief of Police. Such overtime assignments shall be offered to bargaining unit members prior to offering work to employees outside the unit on the basis of departmental and university needs. As far as practicable, overtime shall be distributed equitably and impartially among qualified employees. In emergency situations or when there are an insufficient number of qualified employees desiring to work required overtime, employees may not decline such overtime assignments.

13.9

All overtime hours worked shall be compensable by cash or compensatory time off (CTO), as determined by the Chief of Police, subject to provision 13.11 below, at a rate of one and one-half (1˝) times the straight rate of pay for authorized overtime work. When practicable, such determination shall be made prior to requesting employees to work overtime. If any subsequent changes are necessary, the Chief of Police shall consult with the affected employee prior to the implementation of this change.

13.10

Nothing contained in this Agreement shall be interpreted as requiring a duplication or a pyramiding of holiday, vacation, daily or weekly overtime payments involving the same hours of work.

Compensatory Time Off (CTO)

13.11

Compensatory time off shall be taken on a date mutually agreed upon by the employee and the Chief of Police, with due consideration given to the efficient operation of the department and current departmental workload. In cases where an employee has accumulated more than two hundred (200) hours of compensatory time off and the parties are unable to reach mutual agreement on dates to take CTO, the Chief of Police may, upon reasonable notice to the employee, specify a date(s) on which the employee shall take earned CTO. Such directed days off shall be scheduled in conjunction with other regularly scheduled days off subject to the needs of the department. Employee requests to take compensatory time off shall not be unreasonably denied by the Chief of Police.

13.12

Call-back work is work, including work-related court appearances pursuant to subpoena and non-scheduled work directed by an appropriate administrator and performed at a time outside of and not continuous with an employee's assigned regular work schedule. An employee called back to work shall receive no less than three (3) hours pay or be credited with compensatory time off at the appropriate rate of pay unless such call-back is within three (3) hours of the beginning of the employee's next shift, in which case the employee shall only be paid for or credited with the hours remaining before the beginning of the employee's next shift. Notwithstanding the payment of all call-back hours, at the overtime rate of pay as provided above, only the hours actually worked shall be counted as time worked for the purposes of computing overtime. The hours not worked but credited shall be at a straight time rate.

Court Appearance

13.13

An employee required to be on standby for court appearance must notify the Chief or the Chief’s designee as soon as the employee receives notice of the standby requirement. The employee must advise the Chief or designee the date of the standby requirement for court, the anticipated court time and any additional relevant information that is available. If requested to be on standby for an additional day(s), the employee must contact the Chief or designee for authorization to remain on standby. Failure to do so will result in standby pay being denied.

13.14

An employee shall receive a minimum of two (2) hours compensation or compensatory time off at the appropriate rate of pay for required standby time for court appearances outside a unit member's regular schedule.

Meetings and Training

13.15

When an employee is required by an appropriate administrator to attend a staff meeting or work-related training during non-working hours, an employee shall receive no less than two (2) hours pay. Time spent participating in such activity shall be compensable pursuant to the overtime provisions of this Article. Only the hours spent participating in the staff meeting or work-related training shall be counted as time worked for the purpose of computing overtime. The hours credited but not worked but credited shall be paid at a straight time rate of pay.


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