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Auxiliaries Planning and Bonds
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Subject: Auxiliary Organization Policy, Amendent to Title 5, Section 42500(a)(12) California Code of Regulations--List of Functions Reference: RFIN 03-89-05

RESOLVED, By the Board of Trustees of the California State University, acting under the authority prescribed herein and pursuant to the Administrative Procedure Act, that the Board hereby amends its regulations in subsection (a)(12) of Section 42500 of Article 2, Subchapter 6, Chapter 1, Part V of Title 5 of the California Code of Regulations as follows:

42500. Functions of Auxiliary Organizations

Auxiliary organizations are formed to provide essential functions which are an integral part of the educational mission of a campus and the California State University.

(a) The following functions have been determined by the Board to be appropriate for auxiliary organizations to perform in accordance with applicable policies, rules, and regulations:
(1) Student Body Organization Programs;
(2) Bookstores, Food Services, and Campus Services;
(3) Housing
(4) Student Union Programs
(5) Supplmementary Health Services
(6) Loans, Scholarships, Grants-in-Aid, Stipends, and Related Financial Assistance;
(7) Externally Funded Projects including Research, Workshops, Conferences, and Institutes;
(8) Instructionally-related Programs, and activities, including Agriculture, Athletics, Radio and Television Stations, Newspapers, Films, Transportation, Printing, and other Instructionally Related Programs and Activities;
(9) Alumni Programs;
(10) Gifts, Bequests, Devices, Endowments, Trusts and Similar Funds;
(11) Public Relations, Fundraising, Fund Management, and Similar Development Programs;
(12) Acquisition and development of real property.
(b) Gifts, grants, or other donations received by an auxiliary organization shall be accepted, maintained, and used in accordance with policies, rules, and regulations of the Board of Trustees.

(c) Auxiliary organizations may not enter into any contract or other business arrangement involving real property, without prior approval of the campus president, and without prior notification and consultation with the Office of the Chancellor

(d) Student loans, scholarships, stipends, and grants-in-aid shall only be given to currently admitted students. A record of such financial assistance shall be forwarded on a timely basis to the campus Financial Aids Office and shall be documented on student financial aid recipient records kept in that Office. All such financial assistance provided from student body organization funds shall be approved by the campus Financial Aids Office before such funds are expended, and shall not exceed amounts to be provided under regulations of federal and state financial aid programs, except as provided under Section 42403, subdivision (b).

(e) An auxiliary organization shall not engage in a function not listed in subdivision (a) of this section unless an appropriate amendment is made to subdivision (a) by the Board of Trustees, adding said function to the list of apporved functions of auxiliary organizations, or unless such function is essential to satisfy the corporation laws of the State of California.

Authority cited: Sections 89030, 89900, Education Code.

Reference: Section 89800, Education Code.

The California State University has determined that the adoption of the proposed amendment will not impose a cost or savings on any State agency; will not impose a cost or savings on any local agency or school district that is required to be reimbursed under Section 17561 of the Government Code; will not result in any cost or savings in federal funding to the State; will not impose a mandate on local agencies or school districts; and will not have any potential impact on small businesses; and be it further

RESOLVED, That this Board delegates to the Chancellor of the California State University authority to further adopt, amend, or repeal this regulation pursuant to the Administrative Procedure Act if the further adoption, amendment or repeal is required by the Office of Administrative Law and is nonsubstantial or solely grammatical in nature, or sufficiently related to the original text that the public was adequately placed on notice that the change could result from the originally proposed regulatory action (Government Code Section 11346.8(c)).

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